HR Admin
Ingenious Works International (M) Sdn Bhd Petaling Jaya Full-time
Minimum Secondary/SPM/'O' Level certification required.
- Entry-level position; fresh graduates are encouraged to apply.
- Proficiency in HR Policies and Procedures is essential.
- Proficiency in Bahasa Malaysia and English, Mandarin is an added advantage.
- Skilled in Microsoft Office applications Word, Excel.
- Knowledge of Employee Relations practices is necessary.
- Familiarity with Labor Law Compliance in Malaysia is required.
- Possession of a valid driving license is preferred.
- Based in Kelana Jaya, Petaling Jaya.
- Assist in collecting and verifying attendance data.
- Manage leave balances and records (e.g., annual, sick, maternity leaves).
- Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
- Coordinate employee onboarding and offboarding processes, including preparing new hire paperwork, conducting orientation sessions, and managing exit interviews.
- Administer employee benefits programs, such as health insurance, retirement plans, and leave policies, ensuring accurate enrolment and timely processing of claims.
- Support the HR department in implementing and enforcing HR policies and procedures, ensuring compliance with labour laws and regulations.
- Assist in managing employee relations by addressing employee inquiries, resolving conflicts, and promoting a positive work environment.
- Prepare and submit HR-related reports, such as headcount reports, turnover reports, and compliance reports, to management as required.
- Coordinate employee training and development programs, including scheduling training sessions, tracking employee participation, and evaluating training effectiveness.
- Assist in the performance management process by tracking performance reviews, providing feedback to employees, and identifying areas for improvement.
- Maintain a thorough understanding of HR best practices and stay up-to-date on changes in labour laws and regulations.
- Any ad-hock/ assignments from top management.
- Assist in salary preparation, including payroll processing for foreign workers.
- Ensure accuracy in wage calculations, deductions, and statutory contributions (e.g., EPF, SOCSO, EIS, income tax, or other relevant deductions).
- Manage payroll administration. Administer monthly salary computation including allowances, incentives, overtime, leave, claims.
- Responsible to check and validate the attendance, leave application, over time, lateness and other payroll related information.
- Liaise with government sector (JIM, JTK, Embassy, PERKESO)
- Handle renewal of Work Permit, Passport, Insurance and FOMEMA.
- Arrange flight ticket of foreign workers (End Contract/Home Leave).
- Maintain an organized filling system, check and upkeep staff personnel files, leaves records into HR system from time to time.
- Documents and tracks human resources actions by completing forms, reports, logs, and records
- Oversee the import of foreign workers and manage related documentation
- Assist in salary preparation, including payroll processing for foreign workers.
- Coordinate with the finance or HR department to ensure timely salary payments.
- Manage leave balances and records (e.g., annual, sick, maternity leaves).
- Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
- Coordinate employee onboarding and offboarding processes, including preparing new hire paperwork, conducting orientation sessions, and managing exit interviews.
- Administer employee benefits programs, such as health insurance, retirement plans, and leave policies, ensuring accurate enrolment and timely processing of claims.
- Support the HR department in implementing and enforcing HR policies and procedures, ensuring compliance with labour laws and regulations.
- Assist in managing employee relations by addressing employee inquiries, resolving conflicts, and promoting a positive work environment.
- Prepare and submit HR-related reports, such as headcount reports, turnover reports, and compliance reports, to management as required.
- Coordinate employee training and development programs, including scheduling training sessions, tracking employee participation, and evaluating training effectiveness.
- Assist in the performance management process by tracking performance reviews, providing feedback to employees, and identifying areas for improvement.
- Maintain a thorough understanding of HR best practices and stay up-to-date on changes in labour laws and regulations.
- EPF/SOCSO/PCB
- Good career progression.
- Good working environment.
- Supportive working culture.
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