Customer Service Representative

apartmentAgensi Pekerjaan Pasona Sdn Bhd placeKuala Lumpur scheduleFull-time calendar_month 
Orders fulfilment experience' able to answer general customer enquiry, and process sales orders
  • Diploma or higher level of education
  • 4-6 years of relevant working experience, with the ability to handle multiple tasks and provide eAective solutions to customer and operational issues.
  • Skills:

o Strong interpersonal, communication, organizational, and problem-solving abilities.

o Proficient in MS Office and Outlook.
o Comfortable working in a high-volume and fast-paced environment.
o Ability to multitask, prioritize eAectively, and manage an average of 50 quotations/sales orders per day (with 20 line items per order).
o Service-oriented with good telephone etiquette and customer service skills.
  • Languages: Good command of Bahasa Malaysia and English; proficiency in other languages is a plus.
  • Work Attitude: Must be a team player, capable of working independently with minimal supervision, and have a positive and professional work attitude.
  • Flexibility: Willingness to work on Saturdays, public holidays, and perform additional duties as required.
  • 3 Must Haves:
1 . Strong background in Customer Service (Inbound + Emails + LiveChat + Operations Handling)
  1. Capable of multitasking
  2. Effective communicator with strong conversational skills
Good to Have:
  1. Having some experience in shipment/warehouse (This will be a Plus point)
  2. Having experience in issuing quotation and process sales order
  • Handle and assist customers with sales inquiries and provide appropriate solutions or
alternatives in a timely manner.
  • Prepare quotations, process purchase orders, and manage customer claims related to
shipment delays, defective items, or incorrect pricing.
  • Resolve product or service issues by clarifying customer complaints, determining the
cause, and offering the best solutions. Follow up to ensure complete resolution.
  • Rectify part number errors, request lead time changes from suppliers, and liaise with
Sales, Shipping, and Account Teams on order statuses and AR matters.
  • Prepare Request For Quotations (RFQs) and generate Purchase Orders (POs) to
suppliers. Monitor inventory allocation and check lead-time status.
  • Communicate delays and delivery changes internally and externally. Expedite deliveries
by suppliers and update systems as needed.
  • Troubleshoot and resolve operational issues while implementing preventive measures
to ensure smooth daily operations.
  • Participate in Customer Service projects and provide training and guidance to team
members and new hires.
  • Cover operational duties during short hands due to unforeseen circumstances.
  • Ensure the accuracy of data for KPI reporting and review workflows for improvements.
  • EPF
  • SOCSO
  • Annual Leave
  • Medical Leave
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