Office Manager (HR functions) (VF)

• Good employee benefits
• Multiracial and multicultural working environment

Job Overview:

This role requires a versatile individual who is adept at handling day-to-day office operations while also supporting employee relations, recruitment, benefits administration, and other HR related tasks.

Key Responsibilities:

Office Management:

• Oversee the daily operations of the office to ensure a smooth and efficient work environment.
• Coordinate office supplies, equipment, and services to maintain a well-organized workspace.
• Manage office schedules, including meetings, conferences, and travel arrangements.
• Serve as first point of contact for internal and external stakeholders, addressing inquiries and providing assistance as needed.
• Ensure office space is clean, safe, and well-maintained, coordinating any necessary maintenance or repairs including handling requirement with office Landlord.
• Manage office budgets and track expenses related to office supplies and equipment.

Human Resource Support:

• Assist with the recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and coordinating new hire onboarding.
• Maintain employee records, ensuring compliance with company policies and legal regulations, and rules governed by the Company Handbook.
• Assist in employee performance management processes, including performance reviews and employee development. Handling employee grievances, conflict resolution, and disciplinary actions.
• Coordinate training sessions and employee development programs.
• Provide support for employee relations issues, offering guidance on company policies and procedures.
• Ensure compliance with labor laws and regulations, maintaining up-to-date knowledge of HR best practices.
• Support the HR team in handling employee grievances, conflict resolution, and disciplinary actions.

Qualifications:

• Proven experience as an Office Manager, Administrative or HR tasks.
• Strong knowledge of office management procedures and human resource practices.
• Familiarity with HR software (e.g.: payroll systems, applicant tracking systems) and Microsoft Office Suite.
• Excellent organizational, multitasking, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail with the ability to manage multiple tasks efficiently.
• Ability to work independently as well as part of a team.

Preferred Qualifications:

• Certification in HR (e.g.: SHRM-CP, PHR) is a plus.
• Experience with employee training and development programs.
• Knowledge of labor laws and HR compliance regulations is a must.

Why Join Us:

• Be part of a dynamic and growing organization.
• Opportunity for professional growth and development.
• Collaborative and inclusive company culture.
• Competitive salary and benefits package.