HR Manager

Role Overview

The HR Manager is responsible for overseeing the full spectrum of Human Resource functions with primary focus on Talent Acquisition and workforce planning to support company growth. As a standalone HR personnel, this role requires hands-on execution in recruitment, employee relations, policy implementation, performance management, and HR administration.

The role allocation is approximately:

• 60% Talent Acquisition & Workforce Planning
• 40% General HR Operations & Strategic HR Functions
• Bachelor’s Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years HR experience with strong recruitment background
• Experience handling recruitment for multiple departments simultaneously
• Knowledge in Malaysian Employment Act and HR practices
• Strong communication and interpersonal skills
• Able to work independently as standalone HR personnel
• Strong problem-solving and decision-making ability
• Proficient in Microsoft Office and HR systems

1. Recruitment & Hiring

• Lead full-cycle recruitment process from manpower requisition to onboarding
• Source candidates through job portals, social media, referrals, and networking
• Conduct candidate screening, interviews, and evaluation
• Coordinate interviews with HODs and management
• Prepare offer letters and manage salary proposals

1. Workforce Planning

• Work closely with department heads to understand hiring needs
• Develop manpower planning strategies aligned with business expansion
• Monitor hiring budget and recruitment costs

1. Employer Branding

• Strengthen company employer branding across recruitment platforms
• Manage company recruitment presence on platforms such as JobStreet, LinkedIn, Indeed, etc.
• Improve candidate experience and recruitment process efficiency

1. Recruitment KPI Management

• Monitor recruitment performance including:
• Time-to-hire
• Quality of hire
• Staff retention during probation
• Recruitment conversion rate

1. Onboarding & Probation Management

• Conduct onboarding briefing and orientation
• Ensure proper documentation submission from new hires
• Monitor probation performance review process

1. Employee Relations

• Handle staff disciplinary matters, counseling, and grievances
• Draft warning letters, show cause letters, and HR memos
• Maintain positive working culture and communication

1. HR Operations & Administration

• Maintain employee records and HR documentation
• Ensure proper leave, attendance, and payroll coordination
• Monitor staff confirmation, contract renewal, and resignation process

1. Policy & SOP Management

• Develop and improve HR policies and SOPs
• Ensure compliance with company policies and labor regulations
• Communicate HR policies effectively to employees

1. Performance Management

• Coordinate KPI and appraisal process
• Support department heads in performance evaluation
• Monitor staff productivity and improvement plans

1. Compliance & Industrial Relations

• Ensure compliance with Malaysia Employment Act and statutory requirements
• Liaise with government bodies if necessary (e.g., JTK, KWSP, PERKESO, HRD Corp)

1. HR Reporting

• Prepare HR reports including:
• Headcount report
• Turnover analysis
• Recruitment report
• Attendance and disciplinary trends
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Allowance Provided
• 5 Working Days