Administrative Assistant

• Proficiency in Microsoft Office Suite.
• Professional attitude and appearance.
• Hand-on experience with office equipment (e.g., fax machines and printers).
• Solid written and verbal communication skills.
• Comfortable multi-tasking and prioritizing tasks without guidance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Diploma/ Associate or bachelor’s degree in communications or business.
• Good command of English, Mandarin and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• At least one (1) year admin/receptionist experience. Fresh graduate are welcome to apply.

You will be in charge of giving clients directions to various parts of the office, coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

• Greet clients and visitors with a positive, helpful attitude.
• Direct clients and visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Receive, sort, and distribute daily mail/deliveries.
• Provide basic and accurate information in-person and via phone/email.
• Take inventory of supplies and restock as needed.
• Update calendars and schedule meetings.
• Assisting with a variety administrative task including copying, faxing, filling, taking notes, and making travel plans.
• Keep updated records of office expenses and costs.
• Maintain reception area and all common areas in a clean and tidy manners at all times.
• Opportunities for professional growth and development
• 5 minutes walking distance by LRT (Abdullah Hukum Station)
• Happy hour every Friday and weekly sport benefits