Human Resources & Admin Executive

Job Description

If you love creating great workplace experiences and want to grow your HR career in a creative, fast-paced environment — we’d love to meet you.

• Human Resources
• Manage and update employee records, contracts, and HR documentation.
• Handle the full onboarding and offboarding process.
• Draft HR letters (confirmation, promotion, resignation, etc.).
• Ensure HR policies and procedures are up to date and followed.
• Payroll & Attendance
• Process monthly payroll including overtime, leave, and allowances.
• Track and verify attendance and leave applications.
• Liaise with finance for salary disbursement and statutory payments (e.g., EPF, SOCSO, PCB, etc.).
• Recruitment & Talent Support
• Assist in sourcing, shortlisting, and coordinating interviews with candidates.
• Manage job postings on platforms like Hiredly, LinkedIn, and JobStreet.
• Support hiring managers during recruitment drives and onboarding.
• Training & Engagement
• Organize employee training, workshops, and team-building activities.
• Track and maintain training records.
• Support company events and HR-led engagement initiatives.
• Prepare the Training Needs Analysis (TNA) and Company Training Plan (CTP); manage HRD Corp training grants and reimbursements.
• Administration
• Manage office supplies inventory, place orders as necessary and coordinate maintenance of office equipment.
• Maintain office environment by ensuring proper upkeep and arrangement of workspaces.
• Organize and maintain files and records.
• Ensure the confidentiality and security of files and filing systems.
• Communicate with external vendors and service providers.
• Coordinate with internal departments and assist in the resolution of administrative issues.
• Handle any other administrative tasks as assigned by management.

Must-Haves:

• Diploma/Degree in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in an HR role (preferably generalist).
• Basic knowledge of Malaysian labor laws and payroll processes.
• Excellent communication and organizational skills.
• A positive, approachable personality with a people-first mindset.
• Bonus if you love events, celebrations, and a fast-paced environment!