Senior Administrative Assistant Fashion
AIR SPACE Kuala Lumpur Full-time
Requirements
- Diploma or degree in Business/ Accounting/ Finance, or related field (fresh graduates are welcome; training provided).
- Smart with numbers, excel, ai tools. Bonus point if familiar with basic accounting and accounting system
- Strong attention to detail and ability to work with accuracy in decision making data.
- Positive team player with a willingness to learn and adapt.
- Process company payment requests and prepare supporting documents in accordance with finance and accounting requirements.
- Manage office petty cash and coordinate payment matters, including banking, logistics, and operational expenses.
- Coordinate and support offline retail store operations in Malaysia, ensuring marketing campaigns are executed smoothly across stores.
- Liaise with the marketing team, designers, printing vendors, logistics providers, and POS/IT support teams to ensure all campaign materials, POP displays, promotional tools, and operational requirements are delivered accurately and on schedule.
- Monitor the progress of vendors and external partners to ensure timely execution of retail campaigns and store activities.
- Arrange logistics and delivery for campaign materials and handle related payment and billing matters.
- Remind and coordinate with retail stores regarding weekly administrative and operational tasks.
- Manage recurring office operational expenses and administrative matters, including rental, utilities, telephone bills, transportation claims, and other office-related payments.
- Assist the National Manager in handling administrative coordination, operational follow-ups, reporting preparation, and newly developed projects.
- Work closely with the finance, HR, marketing, and retail operations teams to ensure smooth daily business operations.
- Communicate and coordinate with the Taiwan headquarters professionally and effectively across departments.
- Highly detail-oriented, responsible, and organized.
- Strong follow-up and coordination skills with the ability to manage multiple ongoing tasks simultaneously.
- Comfortable handling operational, administrative, and cross-department coordination work.
- Able to work independently while following established procedures and requirements carefully.
- Positive attitude toward hands-on operational and support tasks in a fast-paced retail environment.
- What We Offer
- On-the-job training with guidance from experienced finance and HR professionals.
- Supportive work environment with clear career growth opportunities.
- Regular working hours: Monday to Friday, 9:00 AM – 6:00 PM, with 1-hour lunch break.
- A workplace that values work-life balance and respects personal boundaries.
- Year-end bonus based on performance.
- Medical claims for eligible employees.
- Company trips for team members with over 2 years of service.
- Festive treats or bonuses during Mid-Autumn Festival, Chinese New Year, and Duanwu (Dragon Boat) Festival.
- Company dinners and team bonding activities.
- Incentive reward trips to our Taipei HQ for outstanding contributors.
- Annual Leave
- EPF
- SOCSO
- EIS
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