Senior HR & Admin Executive (Sign-On Bonus 1.5 Months)

If you are a highly organized individual with a passion for people and process improvement, we’d love to hear from you.

HR Functions:

• Manage end-to-end monthly payroll processing, including downloading listings from the system and uploading bank files for approval.
• Oversee salary payments for drivers and foreign workers, including cash payments and bank transfers.
• Verify and calculate overtime claims and ensure timely submission to the payroll system.
• Handle statutory contributions (EPF, SOCSO, EIS, PCB, HRDF), ensuring compliance with the latest guidelines.
• Prepare and submit annual EA forms and manage Thai salary calculations in collaboration with the Thai admin team.
• Maintain staff attendance records, leave balances, and approve leave-related payments.
• Manage staff hiring processes, including job postings, interview scheduling, and onboarding.
• Prepare official letters (employment, confirmation, resignation acceptance, promotion, transfers, increments).
• Support disciplinary actions and policy updates as required.
• Coordinate performance appraisals and employee reward programs.
• Ensure proper employee record management and documentation (e.g., warning letters, memos).
• Collaborate with the IT department for employee system access and office security matters.

Administrative Functions:

• Manage office equipment purchases, repairs, and maintenance.
• Oversee stationery and pantry stock, as well as event preparation and office decorations.
• Arrange travel accommodations and flight bookings for employees.
• Coordinate company functions, festivals, and office renovations.
• Ensure proper management of company-hostel utility bills and office maintenance.
• Provide staff verification documents for banks and government departments.
• Support staff counseling, conflict resolution, and team engagement initiatives.
• Follow up on management schedules and assist with executive-level tasks.
• Maintain office cleanliness and readiness for guest visits.

Qualifications:

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• Minimum of 3 years of relevant HR and administrative experience.
• Familiarity with payroll systems and statutory contributions.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proactive problem-solving and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).