Executive Assistant To Director - Mandarin Speaker

Job Summary:

The Assistant to the Director provides high-level administrative and operational support to the Director to ensure smooth management of day-to-day activities, effective communication, and coordination across departments. This role involves a blend of administrative, organizational, and interpersonal responsibilities.

Requirements:

• Proven experience in an executive assistant or administrative support role.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision and take initiative.
• Bachelor’s degree in Business Administration or a related field is preferred.

Key Responsibilities:

• Manage the Director’s calendar, schedule meetings, and coordinate appointments and travel arrangements.
• Act as the point of contact between the Director and internal/external stakeholders.
• Prepare reports, presentations, minutes of meetings, and other confidential documents.
• Assist in monitoring project timelines, deadlines, and deliverables.
• Handle correspondence, emails, and follow-up actions on behalf of the Director.
• Coordinate logistics for internal and external meetings, events, and conferences.
• Conduct basic research and compile briefing materials as required.
• Maintain an organized filing system for important and confidential documents.
• Liaise with various departments to gather updates, prepare summaries, and ensure alignment with the Director’s objectives.
• Perform other duties and special projects as assigned.

Pay: From RM3,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development
• Work from home

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Attendance bonus
• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 3 years (Required)
• Human resources: 2 years (Required)

Language:

• Mandarin (Required)

Work Location: In person