Executive Assistant - Ampang Jaya

Job description

Additionally, the role involves contributing to ESG (Environmental, Social, and Governance) initiatives and sustainability goals.

Key Responsibilities:

1. High-Level Meeting Support:

• Take accurate and comprehensive minutes during executive meetings, ensuring all key discussions, decisions, and action items are captured.
• Assisting Group Operations Manager in preparing meeting agendas and minutes, coordinate schedules, and ensure meeting logistics are smoothly managed.
• Distribute meeting minutes promptly and follow up on action items to ensure timely execution.

1. Business Operational Execution and Follow-Ups:

• Monitor project tasks timelines and deliverables to facilitate timely execution.
• Act as a liaison between departments and external stakeholders, ensuring clear communication and efficient resolution of issues.

1. Business Marketing Communications and Social Media:

• Assist in developing and implementing business marketing communications strategies.
• Coordinate social media activities, including content creation, scheduling, and monitoring.
• Engage with stakeholders and respond to inquiries or comments on social media platforms.
• Analyze social media metrics and prepare reports to assess the effectiveness of campaigns.
• Stay informed about industry trends and competitor activities to contribute to strategic planning.

1. Implementation in Group Sustainability (ESG):

• Collaborate with stakeholders to understand ESG goals and initiatives set by the organization.
• Assist in the development and execution of strategies to integrate sustainability practices into daily operations.
• Track progress towards sustainability targets, gather relevant data, and prepare reports for executive review.
• Stay updated on industry trends and best practices in ESG to provide informed recommendations.

1. ISO Implementation

• Assist in overseeing and managing the entire ISO implementation and compliance journey.

Job Requirement:

1. Bachelor's degree in Business Administration, Management, Communications or a related field preferred.
2. Previous experience supporting executives or senior management in a fast-paced environment.
3. Additional certifications in project management or administrative support are a plus.
4. Has experience and proficient shorthand skills gained through previous work in the corporate sector.
5. Excellent organizational and time-management skills with the ability to prioritize tasks.
6. Exceptional written and verbal communication skills, with a keen eye for detail in minute-taking.
7. Knowledge or interest in ESG principles and sustainability practices is advantageous. Otherwise, opportunities in learning and involvement in Sustainability (ESG) practices.
8. Proven expertise in managing ISO implementation.