HR Administrative Assistant

• Key Responsibilities

1. Onboarding Support

• Prepare onboarding materials and assist with new employee orientation.
• Ensure new hires complete required forms and documentation.

1. HR & Administration & Documentation

• Maintain and update employee records, files, and HR databases.
• Assist in preparing monthly HR reports and attendance summaries.
• Ensure all HR documents comply with company policies and Malaysian labour regulations.

1. Attendance & Leave Management

• Track daily attendance and update leave records.
• Assist employees with leave applications and HR system queries.
• Flag attendance irregularities to the HR Executive/Manager.

1. Employee Engagement & Welfare

• Support planning of company events, celebrations, and engagement activities.
• Assist in welfare initiatives such as staff benefits, claims, and allowances.
• Help coordinate training sessions and maintain training records.

1. General Office & Administrative Support

• Handle HR-related inquiries from employees.
• Assist with office administration tasks such as stationery, visitor coordination, and filing.
• Support other departments when required to ensure smooth daily operations.
• Working Hours

Monday to Friday, 8:30am – 5:30pm, with a 1 hour lunch break.

You may occasionally assist during events or peak periods as needed

• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information responsibly