Administrative Assistant
Javaland Sdn Bhd Ampang Jaya Full-time
Candidate must prossess at least a Professional Certificate, Advanced / Higher / Graduate Diploma, Degree, Advanced Degree.
- Fluent in English, Bahasa Malaysia, optionally Mandarin.
- Positive attitude, passionate on collaborative teamwork, excel at interpersonal skills.
- Excellent written and verbal communication skills.
- Adaptable to change, able to pivot and find alternate solutions, demonstrated capability in meeting new challenges.
- Good problem solving skills, able to navigate unexpected situations or conditions.
- Critical observer-thinker, bringing fresh perspective and offer intuitive solutions and ideas.
- Demonstrated leadership skills in driving teamwork excellence, conflict resolution.
- Business-minded where applicable with entrepreneurship skill to ensure business success.
- Have knowledge of using AutoCount Accounting software and Sales and Service Tax (SST) reporting within AutoCount system.
- Available to conduct project site visits
- Able to carry out project socialization
- Generate relevant procurement and tax reports from the system when required.
- Maintain an up-to-date vendor database and supplier documentation (quotations, contracts, delivery orders, invoices).
- Assist in vendor registration and evaluation processes.
- Ensure all purchasing transactions are SST-compliant.
- Handle filing and archiving of purchasing documents in both hardcopy and digital formats.
- Negotiating contracts with suppliers to meet quality, cost and delivery requirements;
- Operating recording systems to track all movements of goods, and ensuring reordering and restocking at optimal times;
- Liaising with other departments and customers concerning requirements for outward goods and associated forwarding transportation;
- Establishing and directing operational and administrative procedures;
- Planning and directing daily operations;
- Overseeing the selection, training and performance of staff.
- Provide general administrative support to the procurement team.
- Conduct regular project site visits
- Reimbursement
- Annual and medical leave
- Etc
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