Document Controller (Renovation & Construction)
SING SPACE INTERIOR DESIGN (M) SDN BHD Johor Bahru Full-time
Department: Project Management / Site Administration
Location: Johor Bahru, Johor
Job Summary:
The Document Controller plays a vital role in supporting the renovation and construction teams by ensuring all project documents are properly handled, filed, tracked, and updated. This role involves maintaining accurate records of drawings, contracts, submittals, site instructions, and other construction-related documents in a systematic and secure manner.The role is essential to ensure smooth project coordination, compliance, and documentation traceability.
Key Responsibilities:
- Set up and maintain document control systems for renovation and construction projects.
- Receive, log, and distribute architectural and M&E drawings, specifications, contracts, and shop drawings.
- Track document versions, revisions, and approvals to ensure only current documents are in circulation.
- Ensure timely submission and receipt of documents such as Request for Information , Variation Order Instructions , Material Submittals, Method Statements, Inspection Reports, and Work Permits.
- Manage hard copy and electronic filing systems to support site and office teams.
- Coordinate with consultants, subcontractors, suppliers, and clients for document-related requirements.
- Prepare and update document transmittals, drawing registers, and document logs.
- Monitor and report on document status (e.g., pending approvals, overdue submissions).
- Assist in preparation for site audits and ensure compliance with internal and regulatory standards.
- Support Project Manager and QS team with administrative documentation as needed.
Qualifications:
- SPM / Diploma or Certificate in Administration, Construction Management, or relevant field.
- Proficiency in MS Office (Word, Excel), Adobe PDF, and document control software.
Experience:
- 1-3 years of experience in document control within renovation, interior fit-out, or construction projects.
- Knowledge of project documentation such as technical drawings, inspection forms, and construction reports is preferred.
- Basic knowledge of construction terminology and site workflow.
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