Executive Assistant
Apex Connect Technologies Sdn Bhd Kuala Lumpur Full-time
Qualifications
- Handle daily administrative tasks, including document management, photocopying, scanning, and mail handling.
- Assist with general office administration, such as office supplies procurement and inventory management, as well as maintaining a clean and organized workspace.
- Manage meeting room bookings and setup; prepare, organize, and archive meeting minutes.
- Assist with data entry and information updates to ensure the accuracy of company databases.
- Answer phone calls, receive visitors, and provide basic information and assistance.
- Support supervisors with ad hoc administrative and support tasks as assigned.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Proficient in Mandarin (listening, speaking, reading, and writing).
- Strong communication and coordination skills, with the ability to work across departments effectively.
- Responsible for the procurement, management, and distribution of office supplies to ensure sufficient inventory.
- Assist with recruitment, onboarding, and offboarding processes; maintain employee records.
- Handle internal and external mail, courier services, and document distribution.
- Manage meeting room reservations, setup, and maintenance; prepare and distribute meeting minutes.
- Assist in recording and compiling employee attendance data.
- Organize, file, and maintain company records to ensure data security and easy retrieval.
- Assist in receiving clients and visitors, providing necessary guidance and support.
- Perform other administrative duties as assigned by the department or management.
- EIS
- EPF
- SOCSO
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