Secretary / Personal Assistant - ref. g03344523

The successful candidate will provide comprehensive administrative, secretarial, and personal support to ensure the efficient operation of the COO’s office.

Key Responsibilities:

• Provide full spectrum of secretarial and administrative support to the COO
• Manage the COO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare meeting agendas, minutes, presentations, and follow-up documentation
• Handle confidential correspondence, reports, and sensitive documents with discretion
• Coordinate internal and external communications on behalf of the COO
• Liaise with senior management, stakeholders, clients, and partners professionally
• Assist in compiling reports, tracking key performance indicators (KPIs), and preparing business documents
• Organize events, board meetings, and company functions as needed
• Perform ad-hoc tasks or projects as assigned by the COO
• Diploma or Degree in Business Administration, Secretarial Studies, or related field
• Minimum 1-3 years of experience as a Secretary or PA to a senior executive, preferably in a corporate environment
• Exceptional written and verbal communication skills in English and Bahasa Malaysia
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Highly organized, detail-oriented, and able to multitask effectively
• Demonstrated ability to handle confidential information with integrity
• Professional appearance and demeanor
• Able to work independently and exercise good judgment
• Flexibility in working hours may be required occasionally