Personal Assistant

To be successful in this role, we are expecting the below:

• Minimum Bachelor’s degree in Business Management and/or Marketing or equivalent.
• Fresh graduates are welcomed to apply.
• The candidate must be willing and able to travel within Malaysia or outside Malaysia with valid passport.
• Excellent interpersonal, organizational and presentation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Proficient in Bahasa Malaysia, English and Mandarin as this role is required to communicate with internal and external stakeholders that speak and write in Mandarin.
• Work location: Bukit Jalil (Nearby Pavilion Bukit Jalil).

Overview of the Position:

We are looking for a proactive, highly organized, and dependable Junior Secretary to provide comprehensive administrative and personal support to our Executive Vice President (EVP). This junior-level role is ideal for an individual keen to develop their career in executive support while working closely with an energetic and fast-moving leader.

The role required to execute the below tasks and initiative:

Market Research & Analysis:

• Support the EVP with strategic initiatives, including conducting market research.
• Prepare in-depth reports and presentations that offer data-driven insights for the EVP.
• Assist in creating meeting materials that align with strategic goals.
• Collaborate with cross-functional teams such as sales and marketing to ensure smooth project delivery and alignment with timelines and objectives.

Travel and Event Coordination:

• Accompany the EVP on international business trips, managing all travel and logistical arrangements for a hassle-free experience.
• Coordinate travel bookings including flights, accommodations, and transportation.

Administrative Support:

• Manage the EVP’s calendar by prioritizing appointments and resolving scheduling conflicts to optimize time management.
• Organize and maintain important documents, reports, and presentations for meetings, both internal and external.
• Coordinate meetings, attend as needed, take detailed minutes, and ensure follow-up on action items.
• Manage communications, including emails, phone calls, and correspondence, ensuring timely and professional responses.
• Handle sensitive and confidential information with the highest level of discretion and privacy.

Communication & Stakeholder Management:

• Serve as the main point of contact between the EVP and both internal and external stakeholders.
• Build and nurture strong relationships with key contacts within and outside the organization.
• Ensure prompt follow-up on meeting outcomes and deliverables.
• Yearly performance bonus.
• Yearly overseas company trip
• Staff purchase