Receptionist Cum Admin (Mandarin Speaker)

Able to speak and understand English, Mandarin and Bahasa Malaysia

• Able to write English, Mandarin, and Bahasa Malaysia
• Candidate possesses at least an SPM or above
• Experience: 1-2 year
• Fresh graduates are also encouraged to apply
• Applicants must be willing to work in Lingkaran TRX

Multitasking skill is essential for this position. Ultimately, a Receptionist cum Admin Assistant’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standardsResponsibilities of the role include the following:Reception Duties

• General reception duties (e.g. incoming calls, attending to guests and visitors, handling of incoming/outgoing couriers and mails, etc.).
• General office building maintenance & repairs - (e.g. office lights, glass doors, etc.).
• General office equipment maintenance & repairs (e.g. copier, shredder, stationery items, pantry appliances, etc.).
• Booking management of office meeting rooms, meeting pod and related requests (e.g. seating capacity, equipment set-up & power-off after being use / Serving of refreshment to guest upon request, housekeeping of rooms, etc.).
• Update of desk phone directory.

• Office Cleaner
• Manage the office cleaner.
• Follow up on ad-hoc request to be completed by the office cleaner.
• Monitor performance of the office cleaner and follow up with Operation for a replacement if she is absent.
• Vendors
• Work with Senior Admin Executive to monitor and manage office pantry and stationery supplies.
• Monitor conditions of office plants, arrange with vendor for replacement whenever necessary.
• To liaise with tele-cable contractor whenever necessary.
• Routine schedule checks on meeting room facilities with vendor / IT (such as projectors /video conference system).
• Usher vendor for routine and regular maintenance for pest control, fire extinguishers, security systems and etc.
• Act as coordinator for any verifications between internal staff and vendors.
• Manage printing like business card , booklet printing, etc .
• Handle and attend to staffs on any request such as pest control , water purifier , counting machine , archiving request, PPE ,etc.

• Administration and maintenance of access control, Health & Safety issues (Fire extinguisher renewal , emergency exit , first aid box ,etc ).
• Coordinate with all vendors, suppliers & contractors for service deliveries.
• General upkeep & maintenance of the office & pantry, including high dusting, carpet shampooing, etc.
• Provide support during office renovations and maintenance.
• Administer and coordinate between users and dispatch companies in matters relating to document collection / delivery.
• Ensure communication & service levels, procurement and maintenance process workflow of all office supplies and office services are effective & efficient.
• liaise with building management for any building defects, maintenance of premises and work permit application.
• Manage and handle all the archiving request by liaising with vendor and updating online portal request.
• Maintenance of office destruction bin and disposal request when required.
• Manage office printing like business card, booklet printing, etc.
• Administration and maintenance of Covid PPE such as mask & test kit ,etc.
• Support in company activities such as CNY, Christmas, Deepavali and Hari Raya ,team building ,CSR , etc.
• Support in office decoration during festive season.
• Other ad-hoc requests when required.
• Medical Insurance
• Panel Clinic
• Annual Leave
• EPF SOCSO