Personal Assistant

• At least 2-3 years of working experience as a Personal Assistant, Executive Assistant, or in an administrative support role.
• Must possess own transportation.
• Excellent communication skills in English and Mandarin.
• Tech-savvy with proficiency in Microsoft Office and Outlook.
• Strong stakeholder management, planning, and time management skills.

Executive & Strategic Support:

• Manage the CEO’s complex calendar, including internal meetings, client appointments, and strategic planning sessions.
• Prepare briefing notes, talking points, and pre-meeting research to keep the CEO informed and prepared.
• Assist in monitoring project deadlines and business priorities; provide reminders and follow-up support to ensure timely execution.
• Participate in strategic meetings and provide input or support as needed in planning and decision-making processes.
• Support the CEO in compiling board papers, investor updates, or monthly reporting materials.

Presentation & Business Documentation:

• Create, format, and proofread business presentations, investor decks, proposals, and internal communication slides.
• Compile and analyze data or business metrics to assist with decision-making and reporting.
• Maintain and update internal files, documents, and version-controlled materials for CEO reference.

Operations & Administrative Management:

• Oversee the CEO’s task list and maintain a priority matrix to ensure efficient time management.
• Coordinate executive travel arrangements (flights, hotels, transport) and handle last-minute changes efficiently.
• Prepare claims, track expenses, and ensure proper documentation for reimbursement and cost allocations.
• Liaise with internal departments (HR, Finance, Legal, Marketing) to follow through on CEO-led initiatives.
• Assist in office management duties relating to CEO needs — such as maintaining supplies, work tools, and executive meeting spaces.

Event, Protocol & Special Projects:

• Organize and coordinate executive-level events, VIP meetings, and business dinners, including guest management and setup.
• Assist in preparing speech notes or special messages for public appearances, holidays, or internal communications.
• Help manage CEO’s corporate gifting, festive arrangements, or branding-related gestures for partners and stakeholders.
• Support ad-hoc business or personal projects that may include research, vendor negotiation, or special purchases.
• This position provides the opportunity to work closely with the CEO, gain exposure to real-world business decision-making, and engage with high-profile clients in a dynamic, fast-paced environment.
• Benefits include a company-sponsored full body check-up after 1 year of service, and annual company trips.
• The package is highly negotiable as the CEO places more importance on what you can bring to the table.