Human Resources Assistant

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

Experience:

• Minimum 1 year of working experience in HR or administrative roles preferred. Fresh graduates with strong internship experience are also encouraged to apply.

Skills & Competencies:

• Good understanding of HR processes and basic labor laws.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Good interpersonal and communication skills.
• Able to maintain confidentiality and handle sensitive information with integrity.
• Detail-oriented and proactive in completing tasks.

Language:

• Proficiency in English and Bahasa Malaysia (spoken and written). Mandarin is an added advantage depending on the workforce.
• Assist in job posting, screening resumes, and arranging interviews.
• Prepare offer letters and onboarding documents.
• Facilitate employee onboarding process including orientation, document collection, and system access.
• Maintain employee personal files and ensure completeness.
• Support offboarding processes including exit interviews and clearance.
• Maintain and update employee records in Payroll System.
• Assist in preparation of HR-related letters (confirmation, promotion, warning, etc.). Track and monitor probation periods, contract expiry, and confirmation due dates. Monitor and record daily attendance.
• Verify and update leave records and medical certificates.
• Generate monthly attendance reports for payroll processing.
• Compile monthly overtime, allowances, and other payroll-related information. Support payroll processing by providing accurate and timely data.
• Assist in organizing employee engagement activities, celebrations, and training. Support the distribution of uniforms, ID cards, and HR communications.
• Ensure HR documentation complies with company policies and labor laws.
• Maintain proper filing of HR documents (both physical and digital).
• Handle general inquiries from employees regarding HR matters.
• Assist in any other duties assigned by the HR Manager or management.
• Bonus: Performance-based bonus (2 to 3 months)
• Annual Increment: Yearly salary increment based on performance
• Career Growth: Opportunities for career advancement and skill development
• Leave Entitlement: 50% of unused annual leave can be carried forward to the following year (until December)
• Staff Insurance: Medical insurance coverage provided upon confirmation
• Other Benefits: Company activities, staff engagement programs, and a supportive working environment