HR and Administrative Officer

Join us and help build the largest online media platform in Malaysia!

PressLogic is rapidly expanding across Southeast Asia with the goal of becoming the leading online media platform in Malaysia. We are now looking for a reliable and detail-oriented Senior HR and Admin Executive to ensure smooth HR operations across all functions and manage daily office operations in Malaysia and Singapore.

About Us

At PressLogic, we are more than just a digital publisher — we are a tech-driven media and marketing powerhouse. Our flagship lifestyle brands, including GirlStyle and HolidaySmart, together with the newly acquired Baby Kingdom (HK’s largest parenting community), now engage a community of over 20 million followers worldwide.

But our real strength goes beyond audience reach. Powered by our proprietary technologies —

MediaLens (AI-driven data analytics for content & campaign insights)

ChatBooster (smart conversational marketing solutions)

AIGC innovation (generative AI to scale creativity and performance)

— we provide marketers with a one-of-a-kind solution to connect authentically with consumers.

With this unique combination of technology and content, PressLogic has successfully built GirlStyle, the No.1 female lifestyle magazine in Asia, spanning Singapore, Hong Kong, Taiwan, and Malaysia. Today, GirlStyle alone has over 6.6 million social media followers and drives more than 66 million monthly page views.

In Malaysia, our local lifestyle brand JomExplore continues this momentum — sharing the latest in food, travel, and attractions with a fast-growing community of nearly 480,000 followers across Facebook and Instagram.

• Bachelor’s Degree in Human Resources, Business Administration, or related field.
• At least 3 years of HR experience, preferably in a corporate environment.
• Strong knowledge of local employment law and statutory requirements.
• Hands-on experience in payroll processing, benefits administration, and leave management.
• Proficiency in HR Systems such as Infotech or iStaff is a welcomed advantage.
• Experience handling medical insurance policies and employee claims.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently, handle confidential matters with discretion, and meet deadlines.
• A good communicator, team player, and proactive problem-solver.
• Proficiency in both English and Mandarin is preferred to liaise with regional teams.
• Candidates with extensive experience and senior-level expertise in HR functions may be considered for the role of Senior HR Executive

• Handle the full spectrum of end-to-end monthly payroll processing, compensation, and benefits for Malaysia and Singapore regional offices.
• Ensure strict compliance with local employment laws, statutory contributions (EPF, SOCSO, EIS), and regional HR best practices.
• Manage the full administration of employee benefits, including medical insurance policy renewals and the direct processing of claims.
• Calculate annual leave accruals and monitor daily employee attendance and leave records for the regional team.
• Assist in performance appraisal cycles and execute the development and implementation of HR policies, procedures, and SOPs.
• Liaise with the HQ HR team in Hong Kong for regional projects and provide direct support to headquarters' HR team operations.

• Manage the end-to-end recruitment process by identifying staffing needs, developing recruitment strategies, and conducting sourcing, screening, and interviews.
• Execute the onboarding process for new hires, including reference checks, employment contracts, orientation programs, and introduction to company policies.
• Handle offboarding procedures by conducting exit interviews, physically collecting company property/assets, and ensuring the accurate processing of final payments.
• Maintain and update accurate employee records and document control within HR systems.

• Manage day-to-day office operations, including purchasing stationery, maintaining office equipment/supplies, and tracking inventory.
• Oversee office maintenance, vendor coordination, and service arrangements while building positive relationships with internal and external stakeholders.
• Coordinate office relocation projects, managing operational transitions and vendor requirements.
• Arrange all travel logistics for employees, including booking flights, accommodations, and transportation.
• Act as the primary point of contact for office communications, including professionally handling incoming calls, emails, and WhatsApp inquiries.
• Serve as the main point of contact for internal employee concerns and workplace issues.

• Serve as the primary point of contact for Malaysia and Singapore office administrative tasks, reporting directly to HQ in Hong Kong.
• Develop and implement strategies to optimize office operations as the company expands its presence in the region.
• Perform additional ad-hoc HR and administrative tasks as assigned to support smooth office operations.
• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance
• Birthday Leave
• EIS
• 5 Working Days