Finance, Human Resources and Administration Manager
A Finance, Human Resources and Administration Manager job has become available at a company in commercial cleaning solutions industry based in Damansara, Petaling Jaya.
A European commercial cleaning solutions (trade and services) company is seeking a Finance, Human Resources and Administration Manager to join their regional team in Damansara, Petaling Jaya. This pivotal role offers you the opportunity to work closely with the Managing Director for Southeast Asia, playing an integral part in shaping the strategic direction of the business across Malaysia, Singapore, and Korea.You will be at the heart of financial planning, HR management, and administrative excellence, ensuring that all operations run smoothly and compliantly. With a competitive salary package ranging from RM156,000 to RM180,000 per annum, this position provides not only financial reward but also a chance to be part of a supportive leadership team that values collaboration, professional growth, and flexible working opportunities.
As a key member of the regional leadership group, you will have direct influence on business outcomes while enjoying generous monetary benefits and ongoing training opportunities within a knowledgeable and inclusive environment.
- Play a vital role as a trusted partner to the Managing Director for Southeast Asia, contributing directly to strategic decisions and business growth across three countries.
- Enjoy a comprehensive benefits package including career progression opportunities and access to continuous training within an inclusive and supportive workplace.
- Be part of a reputable European organisation known for its commitment to quality, employee well-being, and fostering a collaborative culture where your expertise is valued and your career can flourish.
What you'll do:
As Finance, Human Resources and Administration Manager based in Damansara, Petaling Jaya for this leading European commercial cleaning solutions (trade and services) company, you will play an essential role in supporting both day-to-day operations and long-term strategy.Your responsibilities will span financial planning—where you will prepare budgets, monitor performance reporting cycles, manage receivables and inventory—as well as human resources management involving recruitment coordination with external partners, overseeing employee review processes, handling payroll matters collaboratively with vendors, maintaining up-to-date staff records, and ensuring compliance with employment policies.
Additionally, you will take charge of administrative functions such as office maintenance oversight, IT vendor management—including security protocols—and making cost-effective decisions regarding premises. Your success in this role will be measured by your ability to drive profitability improvements across all Southeast Asian entities under your remit while minimising compliance issues or audit findings.
You will also be expected to foster a positive work environment that supports low employee turnover rates through effective HR practices. As part of the regional leadership team interfacing regularly with corporate Finance and HR functions in Europe, your input will be crucial in aligning local operations with global standards.
- Collaborate with the Managing Director to help shape the overall strategic direction of the company by providing insightful financial analysis and recommendations.
- Prepare detailed business cases for new initiatives and oversee the annual budgeting process for operating costs across multiple legal entities.
- Ensure timely preparation and submission of monthly, quarterly, and annual performance reports while monitoring costs, revenue streams, and profitability to recommend improvements.
- Manage receivables with a focus on achieving best-in-class Days Sales Outstanding (DSO) metrics and oversee inventory control including stocktakes and provisions for obsolescence.
- Take ownership of the ERP system (abas) for Malaysia, Singapore, and Korea regions ensuring data integrity and process efficiency.
- Maintain strong vendor relationships with banks, auditors, legal counsel, company secretaries, and finance vendors to ensure compliance and operational excellence.
- Establish compliant financial procedures while keeping legal frameworks up-to-date in line with local regulations.
- Lead recruitment efforts in partnership with outsourced vendors and headquarters while managing onboarding processes to attract top talent.
- Oversee annual employee reviews including salary adjustments and bonus allocations; participate in performance improvement plans as well as disciplinary meetings when necessary.
- Supervise payroll administration in collaboration with external vendors; maintain accurate personnel files including leave records and updated organisational charts.
What you bring:
To excel as Finance, Human Resources and Administration Manager for this European commercial cleaning solutions company in Damansara, Petaling Jaya, you will bring substantial experience from similar roles within multinational or regional organisations—ideally those operating across Southeast Asia.Your background should include hands-on involvement in budget preparation; financial analysis; receivables/inventory management; ERP system administration; vendor relationship management; recruitment coordination; payroll supervision; policy compliance; office administration; IT vendor oversight; premises decision-making; staff file maintenance; employee review facilitation; bonus/salary adjustment execution; participation in disciplinary/performance improvement meetings—and more.
Beyond technical proficiency in these areas you must demonstrate excellent communication skills enabling effective collaboration both internally (with direct reports/regional MD/corporate HQ) externally (with service providers/vendors). A keen eye for detail combined with strong organisational capabilities will ensure smooth running of all finance/HR/admin functions under your care while upholding high standards of accuracy/timeliness/compliance throughout.
- Demonstrated experience in finance management within a multinational or regional context ideally covering Malaysia or Southeast Asia.
- Proven track record preparing budgets, analysing financial performance data, managing receivables/inventory controls and implementing cost-saving initiatives.
- Familiarity with ERP systems (preferably abas) along with strong IT literacy relevant to finance/HR administration.
- Comprehensive understanding of local regulatory requirements related to finance procedures as well as employment law compliance.
- Experience managing recruitment processes including onboarding activities in collaboration with external vendors or headquarters teams.
- Ability to oversee annual review cycles encompassing salary adjustments/bonus processes plus participation in performance improvement plans or disciplinary actions when required.
- Competence supervising payroll administration via third-party providers while maintaining meticulous personnel records including leave tracking/organisational chart updates.
- Excellent interpersonal skills enabling you to build dependable relationships with internal stakeholders (including direct reports) as well as external partners such as banks/auditors/legal counsel/HR consultants/payroll vendors.
- Strong organisational abilities allowing you to manage multiple priorities simultaneously across finance/HR/admin domains without compromising attention to detail or compliance standards.
What sets this company apart:
A European commercial cleaning solutions company stands out not only for its industry-leading products but also for its unwavering commitment to employee well-being. The trade and services organisation fosters an inclusive culture where every team member’s contribution is valued—regardless of background or location.Employees benefit from flexible working opportunities designed around individual needs alongside generous contributions that support long-term financial security. Ongoing training ensures continual professional development while supportive leadership encourages open communication/collaboration at all levels.
With operations spanning Malaysia/Singapore/Korea—and close ties back into Europe—you’ll enjoy exposure to international best practices plus ample scope for personal growth within a knowledgeable network committed to shared success. The company’s reputation for quality extends beyond its products/services into how it treats people: expect genuine respect/trust from colleagues who are passionate about making a difference together every day.
What's next:
If you are ready to make an impact within an inclusive regional leadership team at a respected European organisation—this is your moment!
Apply today by clicking on the link below—take the next step towards advancing your career with us!
Do note that we will only be in touch if your application is shortlisted.
Agensi Pekerjaan Robert Walters Sdn BhdBusiness Registration Number : 729828-T
Licence Number : JTKSM 423C