Head, Company Secretary (FI)

A non-listed Asean multi-national financial institution in Kuala Lumpur is seeking a dedicated Company Secretary to join its team and play a pivotal role in advising and supporting the overall function of the board and management.

This position offers you the opportunity to be at the heart of corporate secretarial and governance, ensuring seamless operations and regulatory compliance within a respected organisation. You will enjoy a collaborative environment where your attention to detail, organisational skills, and commitment to upholding best practices are highly valued.

This role offers the following exciting opportunities:

• Be an integral part of a reputable financial institution’s governance framework, supporting senior leadership and contributing to high-level decision-making processes.
• Commitment to strong work ethics and excellence that will help you develop your expertise in corporate governance and regulatory affairs.
• Work in a collaborative environment where your interpersonal skills and commitment to excellence are recognised and rewarded.

What you'll do:

As Company Secretary, you will be responsible for orchestrating the smooth operation of board-related meetings and activities with close collaboration with senior leaders to ensure that all documentation is meticulously prepared.

The primary responsibilities are:

• Attend meetings and advising on comprehensive secretarial support to ensure all proceedings are accurately documented.
• Coordinate all aspects of meeting arrangements including minute-taking, tracking matters arising, compiling meeting papers, preparing logistics, issuing notices, and setting agendas.
• Assist with the timely preparation and distribution of documents related to Board and Committee meetings, ensuring all materials are complete and delivered punctually.
• Act as an adviser and liaison between the Board, Committees, Management, and relevant departments on matters of governance and compliance.
• Provide administrative support for Board training programmes by coordinating schedules and maintaining accurate records of participation.
• Prepare and submit applications to regulatory authorities such as Bank Negara Malaysia regarding the appointment or re-appointment of Directors.
• Maintain up-to-date information on Directors through platforms such as Kijangnet, ensuring accuracy and confidentiality at all times.
• Draft reports for Annual General Meetings (AGMs), including corporate information, Director profiles, and Corporate Governance Statements for shareholder execution.
• Ensure strict compliance with legislation such as the Companies Act 2016, Financial Services Act 2013, BNM Policy Documents on Corporate Governance, and other relevant regulations.
• Implement effective document management systems to safeguard sensitive information while adhering to standard operating procedures and continuously seeking process improvements.

What you bring:

To excel as Company Secretary in this leading financial institution based in Kuala Lumpur, you will bring proven experience supporting boards or committees within regulated environments—ideally within banking or financial services. Your deep familiarity with Malaysian corporate law ensures that you can confidently navigate complex compliance requirements while providing sound advice on governance matters.

• A minimum of 10 - 15 years of demonstrated experience in company secretarial functions within financial services or regulated industries, professional qualification (MAICSA) or equivalent licenses required.
• Comprehensive understanding of Malaysian corporate legislation including Companies Act 2016, Companies Regulations 1966, Financial Services Act 2013, BNM Policy Documents on Corporate Governance, and related guidelines is essential.
• Proven track record in organising high-level meetings with responsibilities such as minute-taking, agenda preparation, document compilation, logistics coordination, and follow-up on action items.
• Exceptional written communication skills with experience drafting formal reports for AGMs as well as preparing regulatory submissions for authorities like Bank Negara Malaysia.
• Strong organisational abilities enabling you to manage complex schedules while maintaining meticulous records under tight deadlines.
• Excellent interpersonal skills allowing you to act as an effective liaison between board members, committees, management teams, external regulators, and other stakeholders.
• High level of discretion when handling confidential information coupled with robust document management capabilities.
• A proactive approach towards keeping abreast of new regulations affecting company secretarial functions along with a willingness to suggest process improvements within the department.
• Ability to work collaboratively within a team-oriented environment that values knowledge sharing and mutual support among colleagues.

What sets this company apart:

The inclusive environment welcomes individuals from diverse backgrounds who share a passion for excellence in service delivery—making it an ideal place for those who value connection as much as achievement.

What's next:

If you are ready to take your career in company secretarial practice to new heights within a supportive team environment focused on growth and collaboration, this is your chance!

Apply today by clicking on the link provided—your next rewarding opportunity awaits.

Do note that we will only be in touch if your application is shortlisted.

Licence Number : JTKSM 423C