Admin/Operations Assistant - Training/Logistic KLIA (Admin & Billing) MA SEPANG

Admin/Operations Assistant - Training/Logistic KLIA (Admin & Billing) MA SEPANG

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Company: Malaysia Airports Holdings Berhad

Job Description

POSITION GENERAL SUMMARY

To provide administrative support and ensure the administration and billing process/matter for AVSEC is managed effectively and efficiently.

ESSENTIAL POSITION FUNCTIONS

• To provide general administrative and clerical support including mailing, scanning, faxing and copying to AVSEC office or management.
• To record all incoming and outgoing mails, memos faxes and ensure such records properly filed and kept in secured room
• To despatch all mails, memos and faxes to the relevant person as soon as possible
• To maintain the record of annual, medical, and emergency leave for AVSEC personnel and submit report / statistic to AVSEC Admin officer and HR Ma (Sepang) every first week of each month.
• To maintain electronic and hard copy filing system related to AVSEC matters and ensure all records are safekeeping.
• To receive any report from AVSEC Manager regarding to misconduct or disciplinary within AVSEC personnel and send a report to HR Industrial Relationship (IR) Department for further action.
• Receive the feedback from HR Industrial Relationship (IR) and update AVSEC Manager (Admin) on the misconduct and disciplinary action status.
• Receive, review and record the form of annual, medical, and emergency leave from the AVSEC Personnel in the shift as well as dealing with administrative shift offices in solving the problem of excessive holidays
• To submit all of the form of annual, medical, and emergency leave to HR Department on the first week of each month
• To carry out other duties or functions as and when directed by AVSEC officer / management.

• To receive and count the AVSEC revenue collections from daily and permanent airport pass, escort charges and others AVSEC related services.
• To check, verify and ensure all the revenue collected are tally with the related form, receipts or coupons.
• To manage all collected revenues for daily banking purposes
• Record and prepare daily AVSEC revenue report for AVSEC division and submit to Manager AVSEC.
• Provides summary of documents, receipts, supporting documents and categorization of revenue collection (i.e Escorts, Daily pass, Permanent pass, FCZ, FASS, etc.) prior submitted to finance department on a daily basis.
• Provides sufficient receipt books and coupon books for AVSEC operational use.
• Provides Log book for revenue handover collection process at daily pass counter, control posts and appropriate location.
• Submit a coupon book and receipts that have been used to finance division / warehouse on appropriate time frame.
• Review and manage the expenditure of imprest retail security division and ensure all the records are update.
• To carry out other duties or functions as and when directed by AVSEC

• To ensure systematic administrative work and organize in secretarial functions.

• Able to work independently.
• Committed to work, able to understand process and communicate effectively.
• Ability to be flexible, adapt to changing needs and requirements.
• Good Interpersonal Skill with positive attitude.
• Pleasant personality.
• Know and understand International/National Laws and Regulations dealing with Acts of Unlawful Interference and its facilities.

• SPM/SPVM with equivalent with 3 years working experience (preferably in Airport/Airlines related field).

• SPM Certificate with:
• Bahasa Malaysia - Credit
• English - Pass
• Mathematics - Pass

Additional Information

Only the shortlisted will be notified.

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