Executive Assistant To C-level - Kuala Lumpur

The ideal candidate will be tech-savvy, resourceful, and capable of handling multiple priorities in a fast-paced environment.

• Minimum 2 years of experience in executive support, project management, or a strategic role.
• Proficiency in MS Word, Excel, PowerPoint, and other relevant software.
• Exception project management and organizational skills, with the ability to prioritise multiple tasks and work to tight deadlines
• Excellent research and analytical abilities.
• Highly tech-savvy and adaptable to new tools and platforms.
• Excellent written and verbal communication skills in English.
• Good understanding of HR and customer service principles.
• Discretion and confidentiality in handling sensitive information.
• Given the global nature of the role and support for C-level executives, the Executive Assistant may need to work across different time zones.
• Customer Success Support:
• Assist with the onboarding of new customers.
• Proactive customer engagement and relationship management
• Assist in preparation of communication material drafting correspondence and informational materials.
• Support to Management:
• Prepare materials for board meetings and executive briefings.
• Assist in developing and refining management processes and workflows.
• Coordinate meetings, manage calendars, and handle travel arrangements.
• Conduct market research and assist with budget preparation.
• Strategy implementation support:
• Manage specific projects or initiatives as assigned by the C-suite.
• Assist with informing team members about new strategic initiatives to ensure clarity and effective implementation
• Track progress on strategic goals and provide regular updates to executives.
• Gather and synthesize data from various sources to support strategic analysis.
• Develop and maintain project plans and timelines.
• Assist in updating and maintaining the company’s Quality Management System.
• Other Responsibilities
• Participate in strategic planning sessions and contribute to the development of organizational goals.
• Assist in preparing proposals and presentations for potential clients or partners.
• Support the onboarding of new management staff and provide guidance on internal processes.
• Identify opportunities for process improvement and efficiency gains within management activities.
• Assist in HR related tasks like recruitment, onboarding, training.
• Provide ad-hoc administrative support to team members as needed.
• Opportunity to work in a dynamic and collaborative team environment.
• Exposure to various aspects of business operations and strategic planning.
• Professional growth and development opportunities.
• Regular trainings to build new skills
• Competitive compensation package.
• Flexible working hours (8 hours a day)
• Work from home option
• Healthy company culture