Executive Assistant

ROLE OVERVIEW

We are looking for a highly professional and proactive Exectuvie Assistant to provide support. This role requires strong confidentiality, communication, and coordination skills to manage executive schedules, communications, and strategic support function.

1. Executive Support

• Manage CEO's calendar, meetings and appointments
• Prioritize and coordinate daily schedules efficiently
• Handle confidential matters with discretion

1. Communication Management

• Act as the primary point of contact for internal & external stakeholders
• Draft emails, letters and official correspondence
• Screen calls and manage communication flow

1. Meeting & Documentation

• Prepare meeting agendas, minutes and follow-ups
• Organize presentations, reports, and briefing materials
• Track action items and ensure timely execution

1. Travel & Coordination

• Arrange travel, accomodation, and logistics
• Coordinate meetings with clients, partners, and stakeholders

1. Business Support

• Assist in project coordination and follow-ups
• Support business development activities when required
• Maintain professional relationships with key contacts

REQUIREMENT:

• Degree in Business Administration / Secretarial / Management or related field
• 3 - 5 years experience as Personal Assistant / Executive Secretary / Executive Assistant
• Excellent written and spoken English, Chinese will be added advantage
• Strong proficiency in Microsoft Office (Especially Powerpoint & Excel)
• High level of confidentiality and professionalism
• Strong organizational and multitasking abilities

• Experience supporting C-level executives
• Strong interpersonal and communication skills
• Ability to work under pressure and meet tight deadlines
• Proactive, resourseful, and solutions oriented
• Willing to travel