Admin Executive
Job Title: Admin Executive
Location: Kepong, Kuala Lumpur Job Type: Full-Time Industry: Advertising / Signboard / 3D Design
Job Summary
We are looking for a reliable and detail-oriented Admin Executive to support our daily operations — including invoicing, documentation, job coordination, and assisting with basic finance tasks. You will play a key role in ensuring our office runs smoothly and our projects are well-documented for SST and e-Invoice compliance.
Requirements
Experience: 0–3 years in administration, billing, or accounts supportEducation: SPM / Diploma in Business Admin, Accounting, or related field
Skills:
Familiar with Microsoft Excel, Google Drive
Experience using SQL / AutoCount (Cloud version preferred) is a bonus
Organized, detail-oriented, and able to follow SOPs
Language: English, Mandarin, and/or Bahasa Malaysia
️Key Responsibilities Invoicing & Billing
Prepare quotations, invoices, and delivery orders using SQL or AutoCount Cloud
Ensure accurate SST tagging and e-Invoice (when implemented)
Follow up on payments and update payment status
Maintain organized invoice and client records (digital & hardcopy)
Job & Documentation Support
Coordinate with designers and installers on job progress
Collect, name, and store job photos, delivery records, and installation forms
Update job tracking system and ensure all records are complete
Office Administration
Handle phone calls, emails, and general client inquiries
Maintain proper filing of business licenses, insurance, and HR documents
Assist in purchasing office supplies and materials when needed
Accounting Coordination
Liaise with part-time bookkeeper and accountant for monthly reporting
Prepare documents required for SST returns and LHDN
Upload receipts, payment proofs, and bank reconciliations to cloud folders
Bonus Traits
Prior experience in advertising / signage industry
Basic knowledge of SST and upcoming e-Invoice rules
Proactive attitude & enjoys improving admin systems
What You’ll Get
A youthful, fun working environment
Exposure to design & advertising project flow
Career growth opportunities in a fast-growing signage company
Annual trip & performance-based incentives
How to Apply
Interested candidates may send their resume to:or WhatsApp 012-5141343