Accounts Executive (Account Receivable)

Overall Job Function

Account Receivable Account Executive is responsible for prompt invoicing and support monthly and yearly account receivable closing. The qualified individual should be able to successfully thrive and lead in a fast-paced and dynamic digital marketing environment.

• Responsible for preparing and issuing invoices, IRB e-invoices, credit notes, and IRB e-credit notes accurately and in a timely manner for all sales orders within the month, ensuring that all Advertising Insertion Order (AIO), or Purchase Order (PO) are duly signed and approved by customers prior to invoice submission
• Ensure billing is done promptly, accurately, and completely
• Update the bank book daily and record customer payments in the accounting system
• Collaborate with the Credit Control team to establish and enforce credit terms and payment policies
• Update weekly sales report and monthly FPR to management
• Collaborate with internal teams to ensure accurate invoicing and resolve customer queries
• Work closely with other finance departments, including accounts payable, general ledger, and reporting teams, to ensure accurate financial statements
• Monthly prepare Customer Rebates & Reconciliations
• Prepare monthly sales commission reports
• Liaise with the operations team to resolve any billing issues
• Attend to inquiries from customers or suppliers
• Receive and verify the accuracy of supplier invoices against quotations or booking orders
• Monitor and identify unpaid and overdue invoices, and perform credit collection activities
• Support the regional finance team with billing methods
• Ensure customer payments are correctly and promptly posted to the accounting system
• Work closely with the sales and management teams to ensure timely debt collection
• Review and verify campaign staff claims submitted through the BIPO system
• Ensure timely monthly closing of Accounts Receivable and preparation of other related reports
• Collaborate with the Trading team to monitor and calculate local and regional customer rebates on a monthly basis.
• Ensure compliance with tax requirements and other regulatory filing
• Render support during interim and final audit
• Other ad-hoc duties as assigned

Others:

Other duties requested by superior from time to time

• Degree or diploma or higher diploma certificate in accounting.
• Candidate must have basic accounting knowledge.
• At least 2-3 years’ working experience in related field.
• Computer literate, familiar with Microsoft Office Applications.
• Must be details focused with excellent communication skills and have the ability to interact with people from all levels.
• Good verbal and written English communication skills.