Accounts Payable Assistant

• Qualifications in Accounting or Finance and those possess part ACCA or LCCI Accounting Certificate。
• Minimum 1-2 years of experience in accounting or finance roles, preferably with exposure to both Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Good communication skills.

Job Overview:

The Accounts Assistant in this role will be responsible for supporting both the Accounts Receivable (AR), and Accounts Payable (AP) functions, handling accounting posting with journal entry within the finance department. This position involves accurately recording financial transactions, maintaining general ledger accounts, completely capture all data transactions into ERP system and supporting the overall integrity of the organization's financial records.

Job Responsibilities:

1. General Ledger Accounts:
2. 1 General ledger:

1. Journal Entries:

• Post purchase invoices with PO into the ERP system. Journal Entries to the General Ledger. Ensure accuracy and completeness of Journal Entries.
• Reclassification of accounts and capture any expenses accruals into the ERP.

ii. General Ledger Maintenance:

• Checking statement of accounts balances to follow up for accuracy and reconcile General Ledger accounts.
• Maintain organized and accurate records for both AR/AP transactions and Journal Voucher.
• Maintaining financial data (ie. FA code, new vendor creations) and AR/AP contracts list.

iii. Month-end and Year-end Closing:

• Ensure all posting documentations are received and to follow-up for any pending documents prior to month end / year end closing period.

iv. Documentation and Filing:

• Maintain organized and systematic documentation of accounting records. Implementing efficient filing systems for easy retrieval of financial information.

1. Accounts Receivable:
2. 1 Invoicing:

• Received Commercial Invoices for AR posting into the system. Generate and issue accurate and timely invoices to customers. Ensure complete documentations (BL, Packing List, K2 form) is received.

1. 2 Receipts and Collections:

• Record customer payments and reconcile them with invoices. Follow up on overdue payments and manage collections.

1. Accounts Payable:
2. 1 Invoice Processing:

• Process vendor invoices accurately and in a timely manner. Verify invoice details, purchase orders, and delivery receipts.
• Any non-PO invoices need to be checked and do posting into the ERP system.

1. 2 Payment Processing:

• Prepare and process payments to vendors. Ensure compliance with payment terms and resolve payment discrepancies.
• Process and coordinate payments with dept PIC to vendors, suppliers, and other stakeholders.

1. 3 Expense Reimbursement:

• Checking and process employee expense reimbursement claims. Verify supporting documentation and ensure policy compliance.

1. Others matter:

• Assist in internal and external audits related to AR/AP, General Ledger and any supporting documents is required.
• Collaborate with other departments to gather financial information and documentations are needed.
• Any other related to accounting/finance functions assistance is assigned by superior.
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Medical Insurance
• Training Provided
• Allowance Provided
• Performance Bonus
• 5 Working Days
• Overtime Pay