Sales Admin

• Strong organizational and time management skills with the ability to multitask and priorities effectively
• Excellent communication and interpersonal skills, with a customer-centric approach
• Proficiency in using Microsoft Office suite, particularly Excel, Word, and PowerPoint
• A team player with the ability to work collaboratively across different departments

What you'll be doing

Coordinate sales and operational activities to support daily business functions:

• Create and manage job orders in the ERP system based on Bill of Materials (BOM).
• Raise internal purchase requisitions aligned with submitted BOMs.
• Collaborate with engineering and sales teams to maintain an accurate master flat BOM list.
• Keep the ERP process flow documentation up to date.

️ Handle spare parts sales coordination:

• Follow up on purchasing, delivery, and status of spare parts.
• Prepare job quotations, delivery orders (DO), invoices, and commercial documentation.
• Update customers/requestors on delivery status via email or phone.
• Maintain and update the spare parts master list and return/repair tracking.

Logistics & Documentation:

• Load orders to the purchasing team based on customer POs.
• Create and update sales orders, job numbers, and related reports in the system.
• Prepare commercial invoices, packing lists, and HS code submission documents.
• Travel to customer sites or customs offices when needed.

Reporting & Support:

• Provide regular sales reports and assist with documentation for management.
• Support the sales team in day-to-day operations and ad-hoc tasks as required.
• 5 Working Days
• Performance Bonus
• Medical
• Miscellaneous allowance
• Education support
• Dental
• Sports (e.g. Badminton, Futsal)
• Parking
• Annual Leave
• 13th month
• Medical and Hospitalization Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Overtime Pay
• Training Provided