Secretary/ Admin Assistant
Apex Dynamic Solutions Sdn. Bhd. Bukit Mertajam Full-time
Job Requirements
- Minimum SPM / Diploma / equivalent qualification.
- Prior experience in administrative or secretarial roles is an added advantage.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Good organizational and time management skills.
- Strong attention to detail and accuracy.
- Able to handle multiple tasks and meet deadlines.
- Good communication skills and ability to liaise with different departments.
- Able to maintain confidentiality and professionalism at all times.
- Smart and quick-thinking, able to understand instructions and adapt to changing priorities.
- Cheerful and approachable, contributing to a positive working environment.
- Energetic and proactive, with initiative to assist when needed.
- Positive-minded with a constructive attitude.
- Efficient and well-organized in handling tasks.
- Detail-oriented and careful in document handling.
- Reliable and trustworthy, especially with confidential matters.
- Provide administrative and secretarial support to the Executive Assistant in managing matters related to the Director.
- Assist in preparing, formatting, printing, and organizing documents, reports, and presentation materials.
- Maintain proper filing systems for executive documents, contracts, and correspondence (both physical and digital).
- Assist in preparing meeting materials, agendas, and supporting documents.
- Coordinate meeting logistics including meeting room setup, document preparation, and refreshments if required.
- Assist in managing and organizing documents related to the Director’s business activities.
- Handle courier arrangements, document dispatch, and incoming deliveries related to management matters.
- Assist in compiling reports, summaries, and information as required by the Executive Assistant.
- Maintain proper records and tracking of important documents and files.
- Assist in preparing travel documents, itineraries, and supporting materials for business trips.
- Support the Executive Assistant in organizing business-related information and documentation.
- Assist with document scanning, copying, and digital record keeping.
- Monitor and maintain office supplies for executive and meeting purposes.
- Liaise with internal departments to collect information or documents when required.
- Ensure confidentiality and proper handling of sensitive documents and information.
- Support general administrative tasks to ensure smooth operation of executive-level matters.
- Perform any other duties assigned by the Executive Assistant.
- Annual Leave
- Medical and Hospitalisation Leave
- SOCSO
- EPF
- EIS
- Annual Bonus
- Training Provided
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