[ref. m28261922] Admin Assistant - Ampang Jaya

Job Overview:

The ideal candidate is proactive, reliable, and capable of handling multiple tasks efficiently.

Key Responsibilities:

Invoicing & Billing:

• Generate accurate invoices for dental cases and services.
• Ensure timely distribution of invoices to clients.
• Follow up on outstanding payments and maintain a record of transactions.

Administrative Support:

• Maintain and update client databases with accurate information.
• Organize and manage physical and digital files, including case documents and payment records.
• Prepare monthly financial summaries for management review.

Communication & Coordination:

• Handle inquiries from clients regarding invoices, payments, and case statuses.
• Coordinate with technicians and the management team to ensure accurate billing information.
• Assist in scheduling and tracking case deliveries.

Reporting & Documentation:

• Prepare daily and monthly reports on invoicing and account status.
• Ensure compliance with company policies and industry regulations.

General Office Duties:

• Manage office supplies and inventory.
• Assist in organizing company events and meetings.
• Perform other administrative tasks as assigned by the management.
• Proven experience in administrative or accounting roles, preferably in the healthcare or dental industry.
• Proficient in Microsoft Office Suite (Excel, Word) and accounting software.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.