Accounts Payable Officer

Job Description

THE OPPORTUNITY

Our partner is a well-established provider of exceptional strata, facilities, and onsite building management services across different states in Australia. With a focus on making a positive impact, they leverage extensive industry knowledge and are committed to delivering outstanding results, viewing themselves as a partner in success.

It also involves improving the Finance Team's resources, mainly through better processes and procedures, to make operations more efficient.

This role requires onsite work during the 3-month probation period, then shifts to a hybrid setup (1x on-site every Monday), following Australian business hours 6:00AM - 3:00PM Malaysia time.

• Manage accounts payable operations, including monitoring the inbox, processing supplier invoice payments, issuing debtor invoices, and performing global and daily reconciliations.
• Maintain accurate supplier and owner records by adding/updating supplier details, overseeing reimbursements for overpaid levies and owner-incurred expenses, and collecting ABN/TFN details for new Unit Plans.
• Coordinate invoice processing workflows by assigning invoices to Strata Managers for approval, monitoring due dates, reviewing monthly supplier statements, and managing external approver accounts.
• Administer banking activities such as opening, transferring, and closing Unit Plan accounts, liaising with banks, managing transaction and investment accounts, and approving payment files.
• Support financial transactions by processing staff and stakeholder reimbursements, facilitating payments for utilities, invoices, and payroll, and assisting with expense claims.
• Liaise with clients and suppliers to resolve inquiries, update banking details, and provide necessary financial documentation during Unit Plan handovers or transitions.
• Contribute to process improvement initiatives by assisting with administrative tasks within the Finance Team and supporting the development of strategies to improve efficiency and reduce financial risk.

• Bachelor’s degree in Finance, Accounting, or related field preferred.
• Previous experience in a similar finance role.
• Strong attention to detail and accuracy.
• Proficient in accounting software and MS Office Suite, particularly Excel.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of relevant regulations and compliance standards

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.

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