Human Resources Officer

Key Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• Minimum 2-3 years of relevant working experience in HR and administration
• Experience handling foreign workers is an added advantage
• Experience in manufacturing environment is preferred

• Basic knowledge of Malaysian labour laws and HR practices
• Familiarity with foreign worker regulations and administration
• Good organizational, coordination, and administrative skills
• Proficient in Microsoft Office applications (Word and Excel)
• Good communication and interpersonal skills
• Able to work independently and handle multiple tasks
• Strong sense of responsibility and confidentiality

• Responsible, reliable, and trustworthy
• Positive attitude with willingness to learn
• Proactive and able to take initiative
• Mature, disciplined, and able to work closely with Management
• Team player with good working attitude

• Possess a valid driving license and own transport
• Familiarity with HR systems is an added advantage

Role Overview

The HR Executive will support the Human Resources and Administration functions of the company and work closely with Management in ensuring smooth daily operations. This role requires a hands-on individual who is able to assist in managing HR matters, employee administration, foreign worker affairs, and staff coordination while ensuring compliance with company policies and labour regulations.

The successful candidate must be responsible, organized, proactive, and able to support Management in handling day-to-day operational and people-related matters.

• Support and assist Management in daily HR and administrative operations
• Assist in recruitment activities including job postings, candidate screening, interview coordination, and onboarding
• Prepare employment letters, contracts, confirmation letters, warning letters, and other HR documentation
• Maintain and update employee records, attendance, leave, and HR databases
• Support payroll preparation and ensure proper documentation for statutory compliance including EPF, SOCSO, and EIS
• Monitor employee attendance, discipline, and compliance with company policies
• Handle staff enquiries relating to HR matters, leave, attendance, and company policies
• Assist Management in implementing HR policies, procedures, and company rules
• Support employee engagement, training coordination, and staff welfare activities
• Assist in disciplinary matters, investigations, counselling records, and related documentation
• Prepare HR reports, manpower reports, and administrative reports as required by Management
• Ensure proper filing and confidentiality of employee records and company information
• Assist in managing foreign worker administration including permit applications, renewals, hostel matters, and documentation
• Liaise with government authorities, agents, clinics, and embassies when required
• Monitor expiry dates for work permits, passports, and related documents to ensure timely renewal
• Maintain proper records and compliance documentation for foreign workers
• Assist in coordinating transportation, accommodation, and welfare matters for foreign workers when required
• Coordinate and follow up on tasks assigned by Management
• Assist in monitoring office and factory administrative matters
• Support Management in ensuring smooth communication and coordination between departments
• Undertake additional HR and administrative duties as assigned from time to time
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• Annual Bonus
• Training Provided
• 5 Working Days