Admin Assistant Manager

Warehouse Process Monitoring:

(1) Review daily inbound and outbound records (such as container numbers, delivery orders) to ensure 100% data consistency with the system.

(2) Conduct monthly inventory checks, ensure variance rate is within 0.5%, and submit reports to the Admin Manager.

(3) Develop standardized handling procedures for abnormal situations (e.g., goods damage, delays) — e.g., customer complaints within 48 hours.

(4) Monitor daily warehouse exceptions (such as stock discrepancies, safety incidents), ensure response time within 2 hours.

(5) Collaborate with departments (Operations, HR, Finance) to optimize administrative processes.

(6) Budgeting: Assist in preparing the annual admin budget, monitor cost reduction and target achievement.

Document Control:

(1) Ensure compliance with Malaysia labor laws, customs regulations, review and complete document signing and date verification.

(2) Maintain and archive administrative documents with retention period of at least 2-5 years.

(3) Conduct regular safety training with warehouse team and supervise documentation processes.

KPI and Employee Relations:

(1) Monitor and analyze admin department KPIs, participate in performance reviews, design assessment templates.

(2) Manage relationships with suppliers and service providers, minimize operational risks, and establish reference SOPs.

1、Bachelor’s Degree or above (Management, Logistics or related fields preferred).

2、 Strong execution skills, hands-on experience, bilingual in Chinese & English.

3、 More than 3 years of experience in warehouse operations or admin management.

4、 Familiar with Malaysian labor laws, customs regulations, with strong data analysis skills.

notice ：

2、If you pass the interview, there will be a three-day probationary work period. After passing the probationary work, you need to be on board within one month. We will sign a one-year service agreement.

3、 This position requires the ability to speak Chinese.