Kajang - Freelance Event Manager

About the Role

We’re on the lookout for a highly organized and resourceful Event Project Manager to lead a regional roadshow campaign taking place across key cities in Malaysia. As the primary point of contact for this campaign, you’ll oversee the planning, coordination, and seamless execution of event deliverables — from ideation to post-event reporting — while working closely with both internal creative teams and external vendors, talents, and stakeholders.

1. Event Planning & Strategy

• Collaborate with internal teams to understand brand objectives and campaign goals.
• Develop detailed event timelines, activation schedules, and planning documentation.
• Propose venue options, activation concepts, and KOL involvement aligned with target audience interests.

1. Vendor & Talent Management

• Source and manage vendors (e.g., booth setup, AV, logistics, printing).
• Recruit and brief on-ground staff for each event location.
• Oversee end-to-end setup and teardown processes at each activation site.

1. Logistics & Operations

• Coordinate transportation, storage, and movement of event assets.
• Ensure all collaterals, merchandise, and equipment are delivered on time and in good condition.
• Handle necessary permit applications and liaise with local authorities when required.

1. On-Ground Execution

• Lead the on-site team during setup, event execution, and dismantling.
• Troubleshoot live issues and ensure smooth operations throughout.
• Maintain adherence to brand guidelines and enforce safety protocols.

1. Client & Stakeholder Communication

• Provide regular progress updates and key developments to internal teams.
• Act as the liaison for all external stakeholders, vendors, and partners during execution.

1. Post-Event Reporting

• Submit post-event reports, including photo documentation, audience data, and key learnings.
• Evaluate campaign effectiveness and offer actionable insights for future activations.

1. KOL & KOC Management

• Identify and propose suitable KOLs/KOCs for campaign objectives.
• Manage end-to-end collaboration — from briefing and negotiations to contracts and appearance schedules.
• Oversee content creation, live engagements, and event participation.
• Analyze engagement outcomes and compile performance feedback.

Event Timeline & Coverage

The campaign will run over three weekends between end-June to mid-July, covering key regions:

• Central: Kuala Lumpur / Petaling Jaya
• Northern Region: Penang
• Southern Region: Johor

This would be a freelance position, the whole budget would be up to your expense