Admin Executive

• Must be able to read, write, and speak Mandarin fluently (Essential for communication with China-based clients and suppliers)

• Diploma/Certificate in Business Administration, Logistics, HR, Accounting, or related field.
• Fresh graduates are welcome; prior experience in admin/finance/logistics support is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Organized, detail-oriented, and able to multitask effectively.
• Ability to work independently and meet deadlines.

Job Summary

We are expanding our team and looking for two Administration Staff to join us. Both positions are support-level roles but with different areas of focus:

1. Application & Credit Facilities – handling credit facility applications, loan submissions, and machinery permits/licenses.
2. Import/Export Documentation – managing shipping documents, customs clearance, and international trade paperwork.

• Prepare, submit, and track applications for credit facilities, bank loans, and machinery permits/licenses.
• Maintain proper records of all application documents and ensure compliance with regulatory and financial requirements.
• Liaise with banks, government agencies, vendors, and internal departments to facilitate approvals.
• Monitor deadlines and follow up to ensure timely processing and renewals.
• Provide clerical and administrative support to management as required.

• Prepare and manage import/export documentation (shipping invoices, packing lists, permits, customs forms).
• Liaise with freight forwarders, shipping agents, and customs officers to ensure smooth clearance.
• Track shipments and update records in the system.
• Ensure compliance with Malaysian customs regulations and international trade requirements.
• Maintain proper filing of import/export records and related correspondence.
• Provide administrative support to the logistics and finance teams when required.
• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Training Provided
• Allowance Provided
• 5 Working Days