HR Executive - Payroll

Requirements:

• Education: Diploma/Degree in Human Resources, Finance, Business Administration, or equivalent.
• Experience: At least 1–2 years’ experience in payroll processing or HR operations, ideally in F&B or retail sector.
• Skills:
• Proficient in payroll systems.
• Attention to detail and strong numerical skills.
• Familiarity with Malaysian statutory requirements (EPF, SOCSO, PCB, EIS).
• Good communication skills and ability to liaise across departments.
• High confidentiality and integrity in handling sensitive data.

Position Summary.

Reporting to HR Manager, the Payroll Executive is responsible for end-to-end payroll administration across various staff categories including full-timers, part-timers, and outsourced staff. This role ensures timely and accurate salary processing, statutory compliance, labour cost reporting, and coordination with relevant departments and external parties.

1. Payroll Processing.

• Perform full-cycle monthly payroll processing, including:
• Attendance checking
• Inclusion for deductions, allowances, and other pay items.
• Preparation of payroll summary and final payroll reports.
• Ensure timely and accurate salary disbursement in compliance with statutory requirements and company policies.
• Maintain and update the payroll system; liaise with vendors to resolve related issues.
• Coordinate with government bodies and auditors for payroll-related documentation.

1. Part time staff administration.

• Handle weekly and monthly schedule checking for part time staff.
• Assist to prepare and process payment for part time salary.
• Communicate with restaurants PIC for approval matters

1. Labour Cost

• Assist to prepare the outlet labour cost report weekly, monthly or as requested by the management
• Ensure the accuracy of the monthly labour cost reports.

1. Employee Lifecycle

• New joiner registration into the HRMS.
• Process staff resignations .
• Update and transfer employee profiles based on requests from relevant departments.

1. Outsourced staff coordination

• Verify outsource staff attendance records.
• Ensure the attendance is submitted to manpower agencies in timely manner.
• Verify and validate invoices received from manpower agencies.

1. Perform other duties as assigned by the superior.

• Annual Leave
• Medical/Hospitalization Leave
• Travelling/Outstation Allowance
• 5 Working days
• Performance Bonus
• EPF/SOCSO/PCB