Junior Secretary

Junior Secretary

Employment Type: Contract

The Junior Secretary is responsible for providing Secretarial, Admin & Management Support for the Managing Director’s office

• Schedule meetings and appointments, manage travel itineraries and claims for the MD
• Coordinate executive communications, including taking calls, responding to emails and inter-facing with leads overseeing projects
• Maintain MD’s schedule and support relevant SLT(s)
• Assist the MD on his personal matters
• Oversee the duties of the MD’s personal drivers
• Maintain and organize filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and Partners
• Participate in various Projects and delivers the source data for the analysis in the project team from time to time.

• Minimum 10 years of experience as a Personal Assistant, supporting senior management or executive level stakeholders.
• Advanced proficiency in Microsoft Office, with the ability to quickly adapt to company-specific systems and software.
• Strong capabilities in collaboration
• Demonstrated organizational and project management skills, with a proven ability to prioritize, problem-solve, and manage multiple tasks effectively.
• Excellent interpersonal and communication skills
• Maintains a professional and approachable demeanour.
• Calm under pressure, with the ability to respond swiftly and effectively in high demand situations.

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