Internship Office Administrator/Recruiter
OneTech AI Kuala Lumpur Internship
Administrative Support: Perform general office duties such as filing, data entry, document preparation, and maintaining organized records (both physical and digital).
- Communication Management: Answer and direct phone calls, manage email correspondence, and respond to inquiries in a professional and timely manner.
- Scheduling and Coordination: Arrange appointments, meetings, and travel plans for staff, ensuring efficient calendar management and timely reminders.
- Document Handling: Prepare, edit, and distribute reports, memos, letters, and other documents as required, ensuring accuracy and adherence to company standards.
- Office Management: Monitor and order office supplies, maintain office equipment, and coordinate with vendors for repairs or services.
- Meeting Support: Organize and prepare for meetings, including setting up rooms, preparing agendas, taking minutes, and distributing follow-up materials.
- Data Management: Maintain databases, update contact lists, and ensure confidentiality of sensitive information.
- Customer and Client Interaction: Greet visitors, provide information, and serve as a professional point of contact for clients and stakeholders.
- Team Support: Assist team members with ad-hoc tasks, including research, event planning, and project coordination as needed.
- Education: High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.
- Experience: 3+ years of experience in an administrative or secretarial role preferred, but entry-level candidates with strong skills will be considered.
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software (e.g., Google Workspace).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to prioritize tasks and work independently with minimal supervision.
- High level of professionalism and discretion when handling confidential information.
- Attributes: Detail-oriented, proactive, adaptable, and able to thrive in a dynamic work environment.
- Additional Requirements: Familiarity with basic bookkeeping or financial tasks is a plus but not required.
- Bilingual: Mandarin & English
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