[ref. p81132120] Company Secretary

Possess valid company secretary practicing certificate issued by SSM

• A degree in Accounting, Finance, Corporate Administration, or related field.
• Experience in similar role, preferably as a Company Secretary or Assistant Company Secretary with in-depth knowledge of Companies Act, listing requirements and relevant experience in Sustainability practices
• Minimum 3 years of experience in corporate secretarial services is preferred.
• Minimum 4-5 years relevant working experience can be consider for Assistant Manager and Manager position
• Experience in handling public-listed companies will be added advantage
• Excellent organizational and time management skills with the ability to manage multiple tasks and meet datelines.
• Attention to detail with good analytical and problem-solving abilities.
• Strong analytical skills, with ability to provide strategic advice and guidance in compliance matters
• Proficient in MS Office (Word, PowerPoint, Excel).
• Friendly, approachable, and excellent communication skills with ability to interact confidently with senior management, board members and external stakeholders in business environment.
• Demonstrate integrity and ethical conduct in handling, sensitive and confidential information
• Proficiency in both Mandarin and English is required
• Prepare board resolutions, minutes of meetings, annual returns, and other statutory documents.
• Ensure timely filing of statutory forms and returns with the Companies Commission of Malaysia (CCM).
• Maintain and update corporate records, statutory books, and registers.
• Proficient in using MYCOID for company incorporations, share allotments, and director/secretary changes.
• Handle submission of annual returns and audited financial statements via MBRS system.
• Assist in organizing board and general meetings, including preparing agenda papers and meeting files.
• Communicate with directors, shareholders, clients, and regulatory authorities on corporate secretarial matters.
• Provide advisory services to clients on matters relating to the Companies Act, 2016
• Promptly respond to clients’ inquiries and emails
• Assist potential clients with company incorporation and other corporate services.
• Retrieve and provide documents for auditors on behalf of clients.
• Draft correspondence, cover letters, and other administrative documents.
• Maintain a proper filing system for corporate secretarial records.
• Ensure prompt billing and follow-up on outstanding debts
• Perform any other tasks assigned by the superior or management.
• Annual Leave
• EPF
• SOCSO