Finance & Operations Executive (APAC) New

Monroe Consulting Group, an Executive Recruitment firm, is partnering with an organisation in the Professional Services industry to hire an APAC Finance & Operations Executive. This opportunity is based in Kuala Lumpur, Malaysia.

It plays a critical role in ensuring operational discipline, seamless client delivery, and effective regional business support.

1. Regional Finance & Operations Coordination (60%)

• Prepare quotations for the APAC Sales Team
• Create invoices for APAC training projects with reference to:
• Quotations
• Purchase Orders (POs)
• Client Service Agreements (CSAs)
• Intercompany Agreements (ICAs)
• Coordinate invoice issuance with the Deployment (Operations) Team
• Send invoices to clients in a timely and professional manner
• Follow up and chase outstanding invoices and payment statuses with clients
• Coordinate with clients and internal stakeholders to ensure smooth financial follow-through
• Review trainer invoices against:
• Trainer Service Agreements (TSAs)
• Work Orders
• Approved delivery scope
• Support weekly reporting updates and operational tracking files
• Maintain accurate records for:
• Training sessions
• Delivery status
• Invoice tracking
• Collections follow-up
• Operational reporting

1. Post-Sales Operations & Project Administration (20%)

• Support post-sales project coordination for client training projects
• Coordinate training logistics and administrative follow-through
• Support vendor and supplier registration processes
• Prepare and organise administrative and operational documentation
• Review Client Service Agreements (CSAs) against Trainer Service Agreements (TSAs)
• Coordinate with internal stakeholders to ensure smooth operational execution across APAC projects
• Support the Operations team in maintaining strong client responsiveness and operational discipline

1. HR & Administrative Support to Head of APAC (20%)

• Support documentation of employee performance feedback and records
• Assist with HR administrative coordination
• Prepare internal reports, trackers and supporting documents
• Support onboarding and internal coordination activities where required
• Provide administrative and coordination support to the Head of APAC

• Diploma or Degree in Finance, Accounting, Business Administration, HR or related disciplines
• 2-5 years of experience in finance operations, operations coordination, administration or related functions
• Experience in training, consulting, professional services or service industries is an advantage
• Exposure to regional or APAC operations will be an added advantage
• Comfortable working in a fast-paced and entrepreneurial environment

• Good proficiency in Microsoft Excel, Word and PowerPoint
• Experience managing quotations, invoices, Purchase Orders (POs), Client Service Agreements (CSAs), Intercompany Agreements (ICAs), Trainer Service Agreements (TSAs), and Work Orders
• Familiarity with operational tracking, reporting, invoice management and collections follow-up processes

• Strong organisational and coordination skills
• High attention to detail and operational accuracy
• Strong follow-through and accountability
• Comfortable communicating confidently with clients, trainers and internal stakeholders
• Ability to manage multiple projects and deadlines simultaneously
• Professionalism and discretion when handling confidential information
• Strong sense of ownership and operational discipline