Asset Management Executive

• Minimum 2–3 years of experience in Asset Management.
• Proficient in English; ability to communicate in Mandarin is an added advantage.

• Perform data entry and update procurement information in both OA and YonYou systems
• Verify procurement documentation for completeness and accuracy before processing in OA system
• Liaise with Finance department to ensure entries are accurate and complete in YonYou system.
• Review Purchase Requests (PRs) submitted by other departments through the OA system and convert approved PRs into Purchase Orders (POs), followed by Goods Receipt Notes (GRNs) in YonYou system
• Provide system-generated PO copies to departments upon request
• Follow up internally to clean up pending or open procurement workflows
• Ensure timely and accurate closure of procurement processes in both systems
• Monitor and track procurement progress from request to goods receipt

• Conduct annual physical inventories (1–2 times per year) to ensure asset records are accurate and up to date
• Supervise the verification and registration of assets across all departments and colleges
• Manage the movement of assets, including transfers, loans, and disposals, following university policies and procedures
• Maintain the asset administrator roster for all departments
• Organize and deliver training sessions to asset administrators on asset management guidelines
• Consolidate monthly asset updates gathered from all departments by the 5th of each month and maintain proper records for reference purposes

• Ensure the security and proper storage of all items in the warehouse, following university policies and procedures
• Monitor warehouse access, stock movement, and storage conditions to prevent loss, damage, or unauthorized use
• Coordinate the allocation and distribution of equipment to departments and units across the campus based on approved requests

IV. Facility Inspection

Perform weekly inspections (Thu/Fri) in:

• Identify and report any defects, damages, or safety hazards observed during inspections and ensure they are followed up until completion.

• Annual Leaves: Fixed leaves = 5 weeks, and Flexible leaves = 10 days per year, which will be announced every year.
• Medical benefits (Inpatient & Outpatient)
• Trainings for Staff
• Other benefits as per the staff handbook