Secretary - Johor Bahru - ref. d85427223

• Degree in Management/Administration/Secretary/Public Relations

• Minimum of 3 years working experience in the office of senior management of a corporate company

Administrative and Schedule Management:

• Primary point of contact for the reporting line.
• Manage correspondence, phone calls, and access.
• Oversee calendar to prevent scheduling conflicts.
• Organize meetings.
• Set reminders for important tasks and deadlines.

Communication and Stakeholder Engagement:

• Liaise with internal and external stakeholders (staff, department heads, customers, ministries, key contacts).
• Foster relationships.
• Ensure effective communication.
• Maintain confidentiality and professionalism.

Travel and Logistics Coordination:

• Arrange comprehensive travel plans (memos, transportation, accommodations, visas, itineraries).
• Manage travel claims efficiently.
• Ensure smooth execution of logistics for business trips.

Document and Data Management:

• Review, compile, and prepare reports, contracts, and presentations with accuracy and compliance.
• Maintain secure filing systems (physical and electronic).
• Scan and distribute documents.
• Flag discrepancies in documentation.

Operational Support and Miscellaneous Tasks:

• Handle office supplies.
• Manage facilities issues.
• Address IT issues.
• Coordinate guest arrangements.
• Provide event support.
• Supervise cleaners.
• Support departmental projects.
• Undertake ad hoc assignments with integrity and confidentiality.
• EPF
• SOCSO
• Annual Leaves