Office Administrator/Administrative Assistant

We are seeking a detail-oriented and proactive Office Administrator / Admin & HR Accounts Assistant to join our operations team. This role supports general office administration, assists in HR-related processes, and contributes to light accounting and finance coordination.

The ideal candidate will be responsible for maintaining smooth day-to-day office operations while providing essential support in handling HR documentation, claims , and accounting-related tasks through our internal software systems.

Responsibilities are as below:

• Manage office supplies, vendor coordination, courier handling, and basic upkeep of office environment.
• Handle front-desk duties including phone calls, incoming mail, and guest reception.
• Maintain documentation filing (physical and digital) for company records, contracts, and SOPs.
• Assist with scheduling, travel arrangements, and meeting logistics for management.

• Assist in managing staff records, onboarding documents, leave tracking, and claims submission via HR software (e.g., Kakitangan or similar).
• Support payroll & claims data entry, timesheet collation, and staff communication related to HR matters.
• Prepare basic HR letters (e.g., confirmation, increment, resignation acknowledgements) using standard templates.
• Coordinate staff insurance enrolment, SOCSO/EPF documentation, and relevant compliance forms under HR guidance.

• Assist in preparing and submitting vendor invoices, quotations, payment requests, and petty cash claims.
• Liaise with external accountants or finance department on documentation required for bookkeeping, tax filing, and bank payments.
• Monitor basic expense tracking, compile monthly claims, and assist with reconciliations as guided.
• Use accounting software (e.g., Bukku, SQL, QuickBooks, or Excel-based systems) to input transaction data as required.
• SPM, Diploma or Bachelor’s Degree in Office Administration, Business Studies, Accounting, Human Resource Management, or a related field.
• Equivalent working experience (1–2 years) in administration, accounting support, or HR coordination will also be considered.
• Proficient in Microsoft Office (Excel, Word, Outlook) and familiar with digital HR/accounting platforms (e.g. Kakitangan, Bukku, SQL, or similar).
• Good organisational skills with attention to detail and accuracy.
• Able to handle confidential information professionally and with discretion.
• Effective communication skills and a proactive, service-oriented mindset.