Procurement & Contract Executive
Zaques Hotel (M) Sdn Bhd Kuala Lumpur Full-time
Qualifications
- Bachelor’s Degree / Diploma in Supply Chain Management, Business Administration, Finance, Hospitality Management, or related field.
- Professional certification in procurement (e.g., CIPS, CPP, PMP) is an added advantage.
- Minimum 3-5 years of working experience in procurement, contract management, or supply chain (hospitality / hotel industry preferred).
- Experience in hotel pre-opening projects is highly advantageous.
- Proven track record in supplier sourcing, contract negotiation, and cost control.
- Strong knowledge of procurement processes, contract terms, and legal compliance.
- Familiar with FF&E and OS&E procurement for hospitality industry.
- Excellent negotiation, communication, and vendor management skills.
- Analytical skills with ability to prepare cost comparison and procurement reports.
- Detail-oriented, well-organized, and able to manage multiple priorities under deadlines.
- Proficient in MS Office (Excel, Word, PowerPoint) and procurement software/ERP systems.
- Strong command of English and Bahasa Malaysia (written and spoken).
- High level of integrity and professionalism in handling confidential information.
- Strong problem-solving and decision-making skills.
- Ability to work independently as well as collaboratively with cross-functional teams.
- Flexible and adaptable to fast-paced pre-opening environment and evolving operational needs.
- Willingness to travel locally for supplier/vendor visits.
- Possess own transport and valid driving license (advantageous).
- Able to work extended hours during critical pre-opening phase or urgent project deadlines.
- Develop procurement SOP & policies selaras dengan hotel standard.
- Source & evaluate suppliers for hotel FF&E (Furniture, Fixtures & Equipment), OS&E (Operating Supplies & Equipment), IT, and services.
- Prepare & review tender/quotation documents for contractors & suppliers.
- Negotiate pricing, payment terms, delivery schedules with vendors.
- Liaise with project management team on contract requirements.
- Maintain vendor database & procurement tracker.
- Ensure all purchases comply with budget & pre-opening financial plan.
- Draft, review, and monitor contracts with suppliers & service providers.
- Coordinate with Finance for purchase orders, invoices, and payments.
- Report to Hotel Manager / Director on procurement progress & risks.
- Manage day-to-day procurement (food & beverage, housekeeping, maintenance, IT, etc.).
- Monitor inventory levels and re-order supplies in time.
- Evaluate supplier performance, conduct periodic contract reviews.
- Negotiate annual rate contracts & credit terms with vendors.
- Ensure compliance with purchasing SOP & audit requirements.
- Prepare monthly cost reports (savings, procurement spend, budget vs. actual).
- Liaise with department heads for purchase requests.
- Manage supplier relationship to ensure service quality & timely delivery.
- Handle contract renewals & terminations.
- Support sustainability initiatives (e.g., eco-friendly products sourcing).
- Medical insurance / panel clinic
- Staff rate / complimentary stay benefit
- Performance bonus
- Meal
- Allowance
AirAsia XKuala Lumpur
Job Description
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