Admin Manager

Job Description:

This role requires strong leadership and communication skills to ensure smooth day-to-day operations, effective collaboration with internal departments, and professional client-facing support. Candidates with prior experience in the construction or interior design industry, or with knowledge in basic office maintenance, will be given added advantage.

Requirements:

• Achieve at least Degree
• Minimum 4–5 years of relevant experience in administrative operations, with at least 1–2 years in a managerial or leadership capacity.
• Proficient in AutoCount or equivalent accounting software.
• Preferably experienced in construction, interior design, or related project-based industries.
• Demonstrated ability to manage, train, and lead a team.
• Excellent communication and coordination skills across departments and with external stakeholders.
• Able to communicate fluently in Bahasa Malaysia, English, and Mandarin (both spoken and written).
• Strong organizational skills, attention to detail, and the ability to handle multiple tasks under pressure.
• Proactive and solution-oriented, with strong analytical thinking and process improvement mindset.
• Experience or knowledge in basic maintenance coordination will be considered an advantage.
• Lead and manage the overall operations of the administrative department to ensure smooth, efficient, and compliant daily operations.
• Supervise the admin team by providing guidance, training, task delegation, and performance review.
• Manage and review all documentation including quotations, purchase orders (PO), delivery orders (DO), invoices, contracts, and internal records.
• Ensure accurate data entry and reporting using AutoCount or equivalent accounting systems.
• Coordinate closely with design, finance, site, and external clients to support cross-departmental operations.
• Develop and enforce admin policies and SOPs to improve operational efficiency and compliance.
• Monitor administrative expenses and ensure resource allocation aligns with budgetary guidelines.
• Oversee office facilities, supplies, and maintenance to ensure a safe and productive work environment.
• Serve as the main liaison for vendors, service providers, and clients on administrative matters.
• Prepare timely reports and updates to management regarding admin KPIs, issues, and improvements.
• EPF/SOCSO
• Annual Leave
• Medical Leave
• Birthday Leave
• Salary Increment
• Performance Bonus
• Staff Appreciation & Rewards
• Company Activities
• Company Trip
• Free Laptop/Phone for Work
• Fun Entertainment Environment
• Public Holiday Substitution
• Unlimited Supply Pantry Food