Sales & Purchasing Coordinator

• Coordinate logistics for both sales orders and purchase orders, including arranging transportation, tracking shipments, and resolving any delivery issues.
• Prepare and analyze costing reports for both sales and purchasing activities, identifying opportunities for cost reduction and process improvement.
• Handle all necessary documentation related to sales and purchasing, including invoices, purchase orders, shipping documents, and customs paperwork, ensuring compliance with relevant regulations.
• Communicate effectively in Mandarin, English, and Bahasa Malaysia with suppliers, customers, and internal teams to facilitate smooth transactions and resolve any inquiries or issues.
• Support the purchasing team in sourcing and procuring materials, negotiating prices, and managing supplier relationships to ensure timely delivery and cost-effectiveness.

Sales Support:

• Coordinate sample preparation by liaising with RnD for sample collection, labeling, courier arrangement, and record-keeping.
• Follow up on sample status and assist in completing customer account opening forms.
• Check stock availability and update delivery details with the warehouse.
• Prepare product labels and follow up on delivery status.
• Verify delivery orders (DO), invoices, and transporter charges.
• Assist with billing and documentation (supporting internal team members as needed).
• Create overseas customer accounts and enter orders into the accounting system (e.g., AutoCount).
• Prepare product labels and ensure export readiness.
• Prepare customer delivery summaries for split shipments under the same purchase order.
• Assist with preparing quotations and do basic costing
• Check and verify export-related documents

Purchasing Support:

• Issue purchase orders (POs) to suppliers and follow up on the delivery of goods.
• Coordinate with the warehouse for any incoming goods
• Inspect and verify that received goods are in good condition.
• Check and track import shipping documents and sailing schedules.
• Annual Leave
• EPF
• Health Insurance
• Medical Leave
• SOCSO
• Personal Accident Insurance