Project Admin - ref. l5594203
Grandwork Interior Sdn Bhd Cyberjaya Full-time
Education: Diploma in Business Administration, Facilities Management, or related field. Certifications in facilities maintenance or office management are a plus.
- Experience: Minimum of 2-3 years of experience in administrative support, preferably in construction, facilities, or project environment.
- Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Communication: Excellent verbal and written communication skills in English. Ability to communicate effectively with team members, vendors, and clients.
- Attention to Detail: Ability to maintain accurate records, prepare reports, and follow up on tasks efficiently.
- Problem-Solving: Ability to identify problems early and proactively seek solutions for administrative and maintenance-related issues.
- Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management tools is a plus.
- Required skills: Facilities Management, Administrative Skills, Communication, Organizational Skills
- Assist the project team with general administrative tasks, ensuring smooth and efficient operations for both project and maintenance-related activities.
- Schedule and coordinate regular project meetings, take minutes, and follow up on action items.
- Monitor and track project progress, schedules, and updates. Ensure all timelines are met and report status to project stakeholders.
- Assist in applying for necessary permits, insurance cover notes, and business licenses for projects and maintenance works.
- Manage the procurement process for project equipment, materials, fittings, and resources. Source and purchase maintenance materials when necessary.
- Act as a liaison between subcontractors, suppliers, vendors, and internal project teams to ensure timely and effective communication.
- Prepare and maintain project-related documentation such as project reports, receiving reports, defects reports, and maintenance-related reports.
- Assist with shipping and logistics coordination for both project deliveries and maintenance materials.
- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional developmen
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