International Project Executive | Event Coordinator | Petaling Jaya - Hunters International

Education: Diploma or Degree in Event Management, Business, Marketing, or related field.

• Experience: 1–3 years in event coordination or project management, preferably in large-scale seminars, conferences, entertainment or training events.
• Exposure to both live and virtual event formats is a plus.
• Skills: Strong organizational and time-management skills with an eye for detail.
• Excellent communication and stakeholder management abilities.
• Able to work independently and handle multiple projects simultaneously.
• Proficiency in MS Office; experience in project management tools and CRM software is advantageous.
• Willingness to work extra hours, including weekends and public holidays (with compensation).
• Event Planning & Execution Plan
• Organize, and execute large-scale conferences, training seminars, and live/virtual events from concept to completion.
• Manage event logistics, including venue selection, AV setup, stage production, catering, attendee registration, and on-site support.
• Coordinate speaker schedules, travel arrangements, and accommodation.
• Project Management:
• Prepare detailed project plans, timelines, and checklists, ensuring all deliverables are met within deadlines and budget.
• Track progress and provide regular updates to management.
• Vendor & Stakeholder Management
• Source, evaluate, and manage vendors such as production teams, suppliers, and event partners.
• Maintain strong working relationships with stakeholders, sponsors, and partners.
• Budget & Administrative Control
• Prepare event budgets, control expenses, and ensure cost-effectiveness.
• Handle administrative tasks such as contracts, purchase orders, and payment tracking.
• On-Site Event Leadership
• Lead the event setup and operations team during live events.
• Troubleshoot issues on-site and manage last-minute changes effectively.
• Marketing & Customer Engagement Support
• Collaborate with marketing to create promotional materials, campaigns, and communication plans.
• Ensure customer service excellence before, during, and after events.
• Opportunities to travel across the globe (Asia, Europe, Africa, North America, South America & Oceania) and work with key influential figures.
• Event Allowances
• Annual Leaves
• EPF / SOSCO