Personal Assistant (PA) to Director

Are you an organised, detail-oriented professional with strong administrative skills? We’re looking for a proactive Personal Assistant to support our CEO in both professional and personal matters to ensure smooth daily operations.

KEY RESPONSIBILITIES:

• Calendar Management: Organise and manage the director’s day-to-day schedule, including meetings, appointments, and making personal and work travel arrangements.
• Communication: Handle incoming and outgoing correspondence, including email, phone calls, and liaise with other team members across different time zones (Australia, Malaysia, Philippines, and USA).
• Task Coordination: Assist with project management tasks, ensuring deadlines are met and priorities are aligned with the company’s goals.
• Personal Assistance: Handle CEO’s personal tasks, including making restaurant reservations, flight bookings, travel itinerary, car servicing appointments, arranging salary and SOSCO payment for domestic helper
• Confidentiality: Maintain a high level of confidentiality and direction when handling sensitive information.

QUALIFICATIONS:

• Experience: Minimum 2 years’ experience as a PA or Secretary, preferably supporting a director or senior executive.
• Education: Bachelor’s degree in Business Administration, or related field.
• Experience with virtual communication and project tools e.g. Zoom, Google Workspace, Slack, ChatGPT, ClickUp.

SKILLS:

• Strong written and verbal English communication skills
• Exceptional organisational and time-management skills
• Strong attention to detail and proactive in problem-solving
• Good interpersonal skills with strong work ethics
• Ability to multitask and prioritise tasks effectively
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
• Tech savvy and proficient in online softwares and project management tools
• Perceptive in understanding the employers’ likes and dislikes and able to anticipate needs
• Handle sensitive information with the utmost discretion and maintain confidentiality
• Ability to work independently and learn quickly under minimal supervision.

WHAT WE OFFER:

• Competitive salary and benefits package
• Annual performance bonus
• Opportunity to work in a dynamic, fast-paced environment
• Career growth opportunities and skill development
• Work-life balance

The successful candidate must reside in Labuan, Malaysia, or be willing to relocate for the job. Position available for immediate start.